Mailroom Assistant - BOH

Jones Lang LaSalle Incorporated; Hinoba-an; On-site; PHP 201,000 - 257,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Taguig, Philippines, is seeking a Mailroom Assistant to ensure timely mail processing and efficient package distribution across the facility.

You will maintain accurate logs, operate postage meters and sorting systems, and support internal teams with reliable logistics and communications. The role emphasizes attention to detail, dependability, and teamwork in a fast-paced office environment.

Qualifications

• High school diploma or equivalent.
• Experience in mailroom operations, logistics, or administrative support preferred.
• Ability to lift and carry packages up to 50 pounds regularly.
• Strong organizational skills and attention to detail.
• Reliable, punctual and responsible with good communication.

Responsibilities

• Sort, distribute, and deliver mail and packages to departments and individuals.
• Process outgoing mail and shipments, including metering and weighing.
• Maintain logs and tracking for mail and deliveries.
• Operate mailroom equipment and manage supplies inventory.
• Coordinate with security and reception to ensure smooth operations.
• Provide updates on delivery status to internal teams.
• Maintain a clean and secure mailroom in line with safety standards.

Skills

Mailroom operations

Logistics coordination

Administrative support

Effective communication

Basic computer skills

Education

High school diploma or equivalent

Tools

Postage meters

Shipping software

Microsoft Outlook

Microsoft Excel

Sorting systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Mailroom Assistant at JLL, you’ll play a vital role in keeping our operations running smoothly behind the scenes. This position is all about ensuring timely and accurate mail and package processing, supporting our teams with efficient distribution services, and maintaining organized systems that keep our workplace functioning at its best. You’ll be the reliable presence that ensures correspondence, deliveries, and internal communications flow seamlessly throughout the facility. At JLL, we believe the most effective teams are built when everyone is empowered to thrive, and this role provides a solid foundation for those looking to build their career in facilities management and corporate operations. You’ll work in a collaborative environment where attention to detail, dependability, and a proactive approach make all the difference in supporting the broader organization.

What your day-to-day will look like:

• Sort, distribute, and deliver incoming mail, packages, and courier deliveries to designated departments and individuals throughout the facility
• Process outgoing mail and packages, including metering, weighing, preparing shipments, and coordinating with courier services
• Maintain accurate logs and tracking systems for all incoming and outgoing correspondence and deliveries
• Operate mailroom equipment including postage meters, scales, label printers, and sorting systems
• Manage inventory of mailroom supplies and packaging materials, placing orders as needed to maintain adequate stock levels
• Coordinate with building security and reception to ensure smooth delivery operations and proper handling of sensitive materials
• Respond to inquiries regarding mail delivery status and provide timely updates to internal teams
• Maintain a clean, organized, and secure mailroom environment in compliance with facility standards and safety protocols

Required qualifications:

• High school diploma or equivalent
• Previous experience in mailroom operations, logistics, or administrative support preferred
• Ability to lift and carry packages up to 50 pounds regularly throughout the workday
• Strong organizational skills with keen attention to detail and accuracy
• Reliable and punctual with a strong sense of responsibility
• Basic computer skills and familiarity with tracking systems or databases
• Effective communication skills and a customer service mindset when interacting with internal teams
• Ability to work independently while managing multiple tasks in a fast-paced environment

Preferred qualifications:

• Experience operating postage meters and shipping software
• Knowledge of courier services, shipping procedures, and postal regulations
• Familiarity with Microsoft Office Suite, particularly Outlook and Excel
• Previous experience in a corporate or commercial real estate environment
• Certification in logistics coordination

Location:

On-site – Taguig, Philippines

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.