WFH Executive Administrative Assistant

Offshore PO; Manila; Remote; PHP 360,000 - 540,000; Full time

Job summary

Offshore Po seeks an Executive / Administrative Assistant to support the owner of multiple growing businesses, including an ABA/healthcare and an eCommerce venture. You will manage calendars, coordinate meetings, handle email, organize documents, track tasks, and ensure smooth operations across several companies.

AI-savvy candidates who explore and apply AI tools to improve productivity are preferred. The compensation is based on qualifications, with responsibilities spanning research,

Qualifications

• Experience supporting owners or executives
• Strong knowledge of AI tools and platforms
• Ability to identify the right AI tools for different business needs
• Experience using AI and automation to streamline workflows
• Tech-savvy and comfortable researching, testing, and implementing new tools
• Exceptional organizational and time management skills
• Excellent written and verbal English communication
• Strong follow-up and problem-solving skills
• Proficient in Google Workspace and Microsoft Office
• Experience supporting healthcare, ABA, or eCommerce businesses is a plus

Responsibilities

• Manage calendars and coordinate meetings across multiple companies
• Handle email correspondence and organize documents
• Track tasks and deadlines, with follow-ups to team members
• Identify opportunities to use AI for research, automation, communication, and data analysis
• Support day-to-day operations across owner-owned businesses

Skills

Executive support

AI tools knowledge

Organizational skills

English communication

Tools

Google Workspace

Microsoft Office

Job description

Job Description

We are seeking a highly organized, proactive, and tech-savvy Executive / Administrative Assistant to support the owner of multiple growing businesses, including an ABA/healthcare company and an eCommerce business. This role will be responsible for managing calendars, coordinating meetings, handling email correspondence, organizing documents, tracking tasks and deadlines, following up with team members, and ensuring day-to-day operations run smoothly across multiple companies.

The ideal candidate will be comfortable wearing many hats and should be highly AI-savvy, with a strong understanding of different AI platforms, their capabilities, and how they can be applied to improve business operations. We’re looking for someone who actively explores new AI tools and can identify opportunities to use AI for research, automation, communication, data analysis, content, workflow optimization, and overall productivity.

Compensation: Salary is based on qualifications

Job Qualifications

• Prior experience as an Executive Assistant supporting business owners or executives
• Strong knowledge of AI tools and platforms
• Ability to identify the right AI tools for different business needs and use cases
• Experience using AI and automation to streamline workflows and improve efficiency
• Naturally tech-savvy and comfortable researching, testing, and implementing new tools
• Exceptional organizational and time management skills
• Excellent written and verbal English communication
• Strong follow-up and problem-solving skills
• Proficient in Google Workspace and Microsoft Office
• Prior experience supporting healthcare, ABA, or eCommerce businesses is a plus