Virtual Assistant / Executive Assistant

Aamliving; Manila; Remote; PHP 2,506,000 - 4,073,000; Full time

Benefits offered by this job

Paid time off

Career growth

Collaborative culture

Job summary

AAM Living is seeking a highly organized Virtual Assistant to provide remote administrative and executive support to leadership. You will manage calendars, communications, documents, and scheduling, ensuring priorities are handled accurately and on time.

Responsibilities include coordinating emails and meeting agendas, preparing reports and presentations, conducting research, and keeping confidential files organized.

Qualifications

• 2+ years of experience in a Virtual Assistant or Executive Assistant role.
• Strong written and verbal communication in English.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities and confidential information independently.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Comfortable working remotely with US Central Time coordination.
• Professionalism and ability to work with limited supervision.

Responsibilities

• Manage calendars, meetings, appointments, and scheduling across US Central Time.
• Coordinate emails, meeting agendas, follow-ups, and action items for leadership.
• Prepare, organize, and maintain documents, reports, presentations, and records.
• Conduct research, gather information, and prepare summaries to support decisions.
• Track deadlines, tasks, priorities, and follow-ups for timely completion.
• Coordinate with internal teams, vendors, candidates, property teams, and external contacts.
• Assist with travel arrangements, meeting logistics, and administrative requirements.
• Maintain organized digital files and handle information confidentially.

Skills

Communication skills

Organization

Time management

Independent work

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

About Us

Advanced Asset Management (AAM Living) delivers smart, data-driven property and asset management solutions across Texas. We specialize in maximizing occupancy, optimizing operations, improving turnover speed, and creating high-quality resident experiences. Our portfolio spans multifamily, affordable housing, build-to-rent, and community-centric living environments where operational excellence drives financial performance.

We are modern, tech-enabled, people-centric, and driven by efficiency, transparency, and continuous improvement.

Role Overview

We are seeking a highly organized and dependable Virtual Assistant / Executive Assistant to provide remote administrative and executive support to AAM Living leadership. This role will manage calendars, communications, documentation, follow-ups, scheduling, and day-to-day administrative coordination while ensuring priorities are handled accurately and on time.

Key Responsibilities

• Manage calendars, meetings, appointments, and scheduling across U.S. Central Time (CT).
• Coordinate emails, communications, meeting agendas, follow-ups, and action items for leadership.
• Prepare, organize, and maintain documents, reports, spreadsheets, presentations, and business records.
• Conduct research, gather information, and prepare summaries to support business and operational decisions.
• Track deadlines, tasks, priorities, and follow-ups to ensure timely completion.
• Coordinate with internal teams, vendors, candidates, property teams, and external contacts as required.
• Assist with travel arrangements, meeting logistics, and other administrative requirements.
• Maintain organized digital files and ensure information is handled accurately and confidentially.

Required Qualifications

• 2+ years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or in a similar support role.
• Strong written and verbal communication skills in English.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities, deadlines, and confidential information independently.
• Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and Teams.
• Comfortable working remotely and coordinating with teams operating on U.S. Central Time.
• Strong follow-through, professionalism, and ability to work with limited supervision.

Benefits

• Paid time off.
• Opportunities for professional growth and career advancement.
• A collaborative, innovative, and high-performance work environment.