US Property Management / Multifamily Bookkeeper

hammerjack; Philippines; Remote; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Hybrid options (Philippines)

Health coverage with dependents

Meals on site or occasional meals

Training and career growth

Job summary

hammerjack is seeking a detail-driven Bookkeeper to support US property management and multifamily portfolios from a remote position with US shift hours. The role covers ledgers, reconciliations, AP/AR, and monthly closes across multiple properties and entities.

The candidate will work directly with US-based clients, manage move-ins/move-outs, deposits, and lease-related transactions while ensuring timely, accurate reporting and strict attention to detail.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience supporting US property management, residential real estate, or multifamily accounting/bookkeeping.
• Hands-on experience with GL, AP, AR, bank reconciliations, and month-end close.
• Experience maintaining property, tenant/resident, or rental ledgers.
• Strong English communication and client-facing skills.

Responsibilities

• Manage day-to-day bookkeeping for multifamily properties and apartment portfolios.
• Maintain clean General Ledger records across properties and entities.
• Own AP/AR processes: vendor invoices, payments, rental receipts, and resident balances.
• Record and reconcile rent payments, deposits, fees, credits, and balance sheet items.
• Support lease accounting: move-ins/move-outs, security deposits, and related transactions.
• Investigate discrepancies between records and PM systems or bank transactions.
• Close month with journal entries, accruals, and monthly financial reports.
• Maintain complete, accurate records for reporting deadlines.
• Collaborate with US-based clients and finance leaders to provide updates.

Skills

US property management

Bookkeeping

Month-end close

English communication

Multi-property management

Education

Bachelor's degree in Accounting

Tools

Entrata

Quickbooks

Xero

Buildium

Rent Manager

Propertyware

Job description

Keep property finances accurate, organised, and client-ready. We're looking for a detail-driven Bookkeeper with experience supporting US property management or multifamily residential portfolios. If you understand property-level accounting, resident ledgers, reconciliations, and client communication, you'll help keep every financial process running smoothly.

Work Setup: Remote; US Shift

Role Overview

The US Property Management / Multifamily Bookkeeper will support the accounting and financial operations of a US-based property management business. The ideal candidate will have direct experience supporting multifamily residential properties, apartment communities, or US property management companies and understand accounting processes across individual properties, units, residents, leases, and rental transactions.

Key Responsibilities

• Manage Property Bookkeeping: Handle day-to-day bookkeeping and accounting activities for multifamily residential properties and apartment portfolios.
• Maintain Accurate Ledgers: Keep clean General Ledger records across properties, entities, residents, and units.
• Own AP and AR: Manage vendor invoices, coding, payments, rental receipts, resident balances, and outstanding receivables.
• Reconcile Transactions: Record and reconcile rent payments, fees, deposits, credits, adjustments, bank accounts, credit cards, and balance sheet items.
• Support Lease Accounting: Assist with move-ins, move-outs, security deposits, and other lease-related transactions.
• Resolve Discrepancies: Investigate differences between accounting records, property management systems, bank transactions, and resident ledgers.
• Close the Month: Prepare journal entries, accruals, adjustments, supporting schedules, and monthly financial reports.
• Keep Records Complete: Ensure assigned properties and entities are accurate, complete, and delivered within required reporting deadlines.
• Partner with Clients: Work directly with US-based clients, property management teams, and finance leaders to answer questions and provide updates.

Skills & Experience

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• Previous experience supporting US property management, residential real estate, or multifamily accounting/bookkeeping.
• Hands-on experience with GL, AP, AR, bank reconciliations, and month-end close.
• Experience maintaining property, tenant/resident, or rental ledgers.
• Understanding of rental income, resident charges, security deposits, property expenses, and related accounting transactions.
• Strong attention to detail, reconciliation skills, and practical problem-solving ability.
• Ability to manage multiple properties, entities, or client accounts simultaneously.
• Excellent written and verbal English communication skills.
• Comfortable communicating directly with US clients and senior finance stakeholders.

Systems Experience

• Experience with one or more US property management platforms is strongly preferred:
• Entrata
• Quickbooks
• Xero
• Buildium
• Rent Manager
• Propertyware
• Other comparable US property management/accounting platforms

What’s in It for You

• Flexibility that Fits: Hybrid options across Makati and Pampanga, on day shifts aligned with our Australian clients.
• Workspaces that Work: Modern offices built for focus, collaboration, and real productivity.
• Coffee and Good Company: Barista coffee on demand and a café bar to unwind after work.
• Meals on Us: Complimentary meals once a week on your on-site day.
• Covered from Day One: Health coverage with free dependent coverage, so you're looked after from the start.
• Compensation You Can See: Transparent salary packages with direct client involvement.
• Room to Grow: Ongoing training and real opportunities to step into bigger roles.
• An Award-Winning Home: Join a team ranked 8th Best Workplace in the Philippines and recognised among Fortune Best Workplaces in Southeast Asia.
• People Who Have Your Back: Work alongside reliable, easy-going people who care about doing great work.
• A Global Stage: Work directly with international clients and see how teams scale worldwide.

About Us

At hammerjack, we connect skilled professionals in the Philippines with growing businesses across Australia and beyond—building teams that work as true extensions of our clients. We're proud to be named among the Fortune 100 Best Workplaces in Southeast Asia and ranked the 8th Best Workplace in the Philippines.

Our Impact

Our people aren't outsourced—they're embedded. With aligned tools, shared goals, and real accountability, they deliver at the same standard and pace as onshore teams while building long-term careers they're proud of, across accounting, tech, admin, and marketing.