Urgent: LEGAL ADMINISTRATIVE ASSISTANT

Sphere Rocket VA US; Dasmariñas; Remote; PHP 1,312,000 - 2,187,000; Full time

Job summary

Sphere Rocket VA US is seeking an experienced Legal Administrative Assistant Virtual Assistant to support a U.S.-based law firm with administrative tasks, client communications, and case management.

The role requires strong English communication, familiarity with Clio, and the ability to manage multiple deadlines. Remote work from the Philippines is supported, with tools like Dialpad and Calendly used daily.

Qualifications

• Strong written and verbal English communication skills.
• Proven experience in legal administrative support or as a Legal Assistant, either in a corporate setting or as a Virtual Assistant (Required).
• Experience using legal case management platforms, preferably Clio (Required).
• Experience with Dialpad or similar communication tools is an advantage.
• Experience with Calendly or similar scheduling platforms.

Responsibilities

• Manage client calls, text messages, and emails through Dialpad and other communication platforms.
• Handle client intake, file creation, onboarding, and case documentation in Clio.
• Maintain accurate client and case records across Clio and Dialpad.
• Send engagement letters, intake forms, and scheduling links for client onboarding.
• Manage appointments, court dates, trial dates, and case deadlines.
• Assist with AI-supported legal document preparation using Grok and Clio AI.
• Retrieve Kansas case information and file approved legal documents through eFlex.
• Communicate with clients, courts, and prosecution offices as assigned and authorized.
• Track attorney tasks, case follow-ups, and important deadlines.
• Support client intake, document collection, and routine case status updates.
• Process client payments and assist with basic financial tracking in accordance with firm procedures.

Skills

English communication

Organizational skills

Multitasking

Tools

Clio

Dialpad

Calendly

Grok

eFlex

Job description

We are looking for an experienced Legal Administrative Assistant Virtual Assistant to provide administrative, client communication, and case management support to a U.S.-based law firm.

The ideal candidate has a strong background in legal administrative support, excellent English communication skills, and experience with legal case management systems.

Key Responsibilities:

• Manage client calls, text messages, and emails through Dialpad and other communication platforms
• Handle client intake, file creation, onboarding, and case documentation in Clio
• Maintain accurate client and case records across Clio and Dialpad
• Send engagement letters, intake forms, and scheduling links for client onboarding
• Manage appointments, court dates, trial dates, and case deadlines
• Assist with AI-supported legal document preparation using Grok and Clio AI
• Retrieve Kansas case information and file approved legal documents through eFlex
• Communicate with clients, courts, and prosecution offices as assigned and authorized
• Track attorney tasks, case follow-ups, and important deadlines
• Support client intake, document collection, and routine case status updates
• Process client payments and assist with basic financial tracking in accordance with firm procedures

Preferred Experience & Qualifications:

• Strong written and verbal English communication skills
• Proven experience in legal administrative support or as a Legal Assistant, either in a corporate setting or as a Virtual Assistant (Required)
• Experience using legal case management platforms, preferably Clio (Required)
• Experience with Dialpad or similar communication tools is an advantage
• Experience with Calendly or similar scheduling platforms
• Strong organizational skills, attention to detail, and ability to manage multiple tasks
• Ability to handle confidential client information professionally