Trust.Corporate Administrator

The Citco Group Limited; Makati; On-site; PHP 446,000 - 781,000; Full time

Job summary

Citco in Makati seeks a Trust.Corporate Administrator to support client servicing by maintaining corporate records and documents in line with internal procedures and regulatory requirements. You will collaborate with global teams, ensure data accuracy across systems, and assist with reporting and documentation management while upholding confidentiality and high professional standards.

Recent graduates welcome; full-time role with opportunities to contribute to cross-jurisdictional work and

Qualifications

• Bachelor's degree or equivalent required; recent graduates welcome.
• Strong proficiency with Microsoft Office and databases.
• Excellent written and spoken English with high attention to detail.
• Ability to manage multiple tasks and meet deadlines in a dynamic environment.
• Proactive, organized and reliable with strong teamwork.

Responsibilities

• Provide administrative support to client servicing teams for corporate structures.
• Prepare and maintain corporate documentation, including resolutions and registers.
• Update internal databases and entity management systems; ensure accuracy.
• Conduct data accuracy reviews and archive documents per procedures.
• Support compliance reviews and ensure records meet regulatory standards.
• Coordinate with Citco offices and global teams for cross-jurisdictional tasks.
• Keep client teams informed with timely updates on requests.
• Assist in preparing reports related to corporate data updates or filings.
• Support process improvements and system enhancements.

Skills

Attention to detail

Excellent written and spoken English

Organizational skills

Ability to manage multiple tasks

Team collaboration

Education

Bachelor's degree or higher

Tools

Microsoft Office

Document management systems

Databases

Job description

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

Job Description

Trust.Corporate Administrator

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

For more information about Citco, please visit www.citco.com

Your Role

As a Trust.Corporate Administrator, you will support client servicing teams by performing a range of corporate administrative tasks. Your role will focus on maintaining accurate corporate records, supporting internal processes, and ensuring documentation is properly maintained in line with internal procedures and regulatory requirements.

You will work closely with internal teams to ensure corporate information is accurate, up to date, and efficiently managed across internal systems.

Key Responsibilities

• Provide administrative and operational support to client servicing teams for corporate structures.
• Prepare and maintain corporate documentation, including resolutions, minutes, statutory registers, and other records.
• Maintain and update internal databases and entity management systems to ensure corporate information remains accurate and current.
• Perform periodic data accuracy reviews and update records where necessary.
• Maintain corporate documentation in document management systems in accordance with internal procedures.
• Support compliance reviews by ensuring required corporate records and documentation are complete and available.
• Ensure documentation meets internal compliance and regulatory standards.
• Liaise with internal teams to obtain corporate documents or complete administrative processes.
• Coordinate with other Citgo offices and global teams when cross-jurisdictional support is required.
• Provide timely updates to client servicing teams regarding the status of administrative requests.
• Organize and archive corporate documents in accordance with internal policies and procedures.
• Assist in preparing reports or summaries related to corporate data updates or filings.
• Support internal initiatives related to data management, process improvements, system enhancements, or automation.

Required Qualifications

• College or university degree (recent graduates or final-year students available to work full-time are welcome to apply).
• Strong computer skills, including proficiency in Microsoft Office applications (Excel, Word, Outlook)
• Fluency in English, both written and spoken.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a dynamic environment.
• Proactive, organized, and flexible, with a strong sense of responsibility and accountability.
• Excellent communication and interpersonal skills, with the ability to work effectively within a team.
• Comfortable working with databases, document management systems, and corporate records.
• Interest in process improvement and operational efficiency, including identifying opportunities to improve workflows.
• Strong analytical and problem-solving skills, particularly when reviewing corporate data.
• High level of professionalism and confidentiality when handling sensitive information.

Our Benefits

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.