Tax Specialist

Armada Brands; Makati; Hybrid; PHP 540,000 - 660,000; Full time

Benefits offered by this job

HMO coverage

Hybrid work setup (3 days in office, 2

work from home)

Job summary

Armada Brands is seeking a Tax Specialist to own the group’s tax function in the Philippines. This hands-on role covers end-to-end compliance, cleanup of historical exposures, and guiding the transition to electronic invoicing while aligning with finance initiatives.

Based in Makati with a hybrid work setup, you will manage VAT, withholding taxes, and corporate income tax across Makati and Pasig, driving improvements and coordinating with external counsel and auditors.

Qualifications

• Bachelor's degree in Accountancy or closely related field.
• At least four years of hands-on Philippine tax experience.
• Working knowledge of VAT, withholding taxes, and corporate income tax.
• Practical proficiency with eFPS and eBIRForms.
• Experience preparing responses to BIR assessments and supports examinations.
• Strong Excel/Google Sheets skills with large data sets.

Responsibilities

• Own end-to-end BIR compliance across group entities (VAT, withholding taxes, income tax).
• Manage registration, books, and invoicing for Makati and Pasig units.
• Reconcile tax returns to GL and maintain audit-ready documentation.
• Lead tax planning, identify exposures, and drive remediation plans.
• Oversee e-invoicing implementation and related governance.

Skills

Tax compliance

Excel proficiency

Analytical thinking

Communication

Education

Bachelor's degree in Accounting

Accounting Technology

Tools

eFPS

eBIRForms

BIR regulatory know-how

Job description

Armada Brands is a multi-entity consumer brands group operating in the Philippines, with a head office in Makati and a distribution warehouse in Pasig. As the business has grown across entities and sites, tax has moved from being one of many finance tasks to a function that needs its own owner.

We are hiring a Tax Specialist to take that ownership. This is a hands‑on role for someone who has already lived through Philippine tax compliance end‑to‑end and now wants scope beyond routine filing: cleaning up historical exposures, shaping how the group manages tax going forward, and leading the transition to electronic invoicing.

You will be the group’s in‑house authority on tax. Roughly 60–70% of your time goes to tax and regulatory compliance; the remaining 30–40% goes to broader finance work and improvement projects, so the role stays connected to how the business runs.

Role

Tax Compliance and Reporting

• Own the end‑to‑end BIR compliance calendar for all group entities — preparation, review, filing, and payment of VAT, expanded and final withholding tax, withholding tax on compensation, income tax, and other applicable tax returns.
• Manage compliance across two separate reporting units — the Makati head office and the Pasig warehouse — each registered with its own Revenue District Office, including branch registrations, Certificates of Registration, books of accounts, and invoice and receipt authorities.
• Prepare and reconcile supporting schedules and attachments: summary lists of sales and purchases, quarterly alphalists, SAWT, annual alphalists, and the reconciliation of creditable withholding tax certificates to the books.
• Reconcile tax returns to the general ledger every period and clear differences before they become exposures.
• Maintain complete, audit‑ready tax documentation and a filing history that can be handed to an examiner without a scramble.

Tax Planning and Exposure Management

• Assess and quantify the group’s current and prior‑year tax exposures, and recommend the sequence and approach for resolving them.
• Lead an internal tax audit — a structured self‑review of prior‑year positions — to identify gaps, size the risk, and close them on our own terms rather than during a BIR examination.
• Identify and evaluate legitimate tax‑efficiency opportunities across entities, including input VAT recovery, availment of applicable incentives and treaty relief, and improvements to how transactions are structured and documented.
• Advise the business on the tax consequences of commercial decisions: new suppliers, new channels, intercompany arrangements, and new sites.
• Track changes in Philippine tax law and BIR issuances, and translate them into concrete actions for the group.

Tax Assessments and Regulatory Dealings

• Act as a point of contact for BIR examinations and assessments — handling Letters of Authority, document requests, notices of discrepancy, and preliminary and final assessment notices, and preparing the group’s written positions and reconciliations.
• Coordinate with external tax counsel and auditors, and manage the information needed.
• Support non‑tax statutory compliance where it intersects with finance — SEC filings, local government business permits and local business taxes, and entity registrations.

E‑Invoicing Implementation (Project Ownership)

• Serve as project manager for the group’s adoption of electronic invoicing and receipting, from readiness assessment through to steady‑state operation.
• Map current invoicing and receipting processes across both reporting units, identify what has to change, and define the target state.
• Coordinate the parties involved — finance, operations, IT, system vendors, and the BIR — and keep the timeline, decisions, and open items visible to management.
• Handle the compliance side of the transition: system registration and certification requirements, data transmission validation, and the documentation the BIR expects.
• Train affected teams and write the operating procedures that keep the new process running after go‑live.

Finance Operations and Improvement Projects

• Support month‑end close through tax‑related journal entries, accruals, and account reconciliations.
• Contribute to statutory audits and the preparation of audited financial statements.
• Lead or contribute to finance improvement projects — process documentation, controls, reporting, and the automation of recurring compliance work.
• Guide and review the work of finance interns and junior staff supporting compliance tasks.

Background

Required

• Bachelor’s degree in Accountancy, Accounting Technology, or a closely related field.
• At least four years (or equivalent experience) of hands‑on Philippine tax experience, gained in a tax practice, an audit firm’s tax group, or an in‑house tax or finance function.
• Working command of the National Internal Revenue Code and current BIR regulations, particularly VAT, withholding taxes, and corporate income tax.
• Practical proficiency with eFPS, eBIRForms, and the BIR’s data‑entry and validation modules for alphalists and summary lists.
• Direct experience preparing responses to BIR assessments and supporting examinations.
• Strong Excel or Google Sheets skills — reconciliations, lookups, pivot tables, and large data sets.
• The ability to tell management what the risk actually is, including when the answer is unwelcome, and to propose a defensible position rather than only flagging a problem.

Preferred

• Certified Public Accountant (CPA).
• Experience with multi‑entity or group structures, and with entities registered under more than one Revenue District Office.
• Exposure to retail, distribution, FMCG, or consumer brands — particularly inventory‑heavy operations with warehouse and multi‑channel sales.
• Prior involvement in a system implementation or a compliance‑driven project, in any project management capacity.
• Familiarity with electronic invoicing requirements and the BIR’s electronic invoicing and receipting framework.
• Experience with accounting systems and with automation or scripting tools used to reduce manual compliance work.
• Growth opportunities in high growth startup
• Hybrid setup (3 days office, 2 days work from home; office in Makati)
• HMO coverage