Supply Chain Assistant

Jobtailor; Philippines; On-site; PHP 300,000 - 540,000; Full time

Job summary

Jobtailor in the Philippines is seeking a procurement-focused professional to manage purchase orders, monitor international shipments, and maintain accurate material master data within our ERP environment. You will generate replenishment and expediting reports, coordinate with suppliers, and ensure timely invoice processing while leveraging Excel and Microsoft Dynamics Business Central.

The role requires strong attention to detail, robust time management, and the ability to collaborate across

Qualifications

• Experience and understanding of purchasing and inventory processes.
• Highly proficient with Microsoft Excel and Microsoft Dynamics Business Central.
• High attention to detail & accuracy.
• Time management and organizational skills.
• Proficient problem-solving and multitasking ability.

Responsibilities

• Create, maintain, and expedite purchase orders.
• Generating expediting reports and following up on outstanding and discrepancies in purchase orders to ensure delivery.
• Monitor international shipments and provide shipping updates regularly.
• Generate stock replenishment reports.
• Maintain Material Master Data in ERP system.
• Process purchase order or quote requests from the team.
• Liaise with suppliers to source information as required.
• Receipt items in appropriate systems and submit paperwork to process invoices for payment.
• Maintain MS Excel workbooks for purchasing information.
• Arrange transport between company branches or customers when required.
• Provide quality support to the Supply Chain Specialist.
• Assist in the upkeep of the Purchasing email box.
• Facilitate all uniform orders, including dispatch and replenishing stock as required.
• Send out weekly serial number count sheets.
• Assist in updating tank tracking spreadsheet with tank information, vessel tracking and relevant updates.
• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Skills

Attention to detail

Time management

Organizational skills

Problem-solving

Interpersonal skills

Collaboration

Customer focus

Tools

Microsoft Excel

Microsoft Dynamics Business Central

ERP System

Job description

Responsibilities

• Create, maintain, and expedite purchase orders
• Generating expediting reports and following up on outstanding and discrepancies in purchase orders to ensure delivery
• Monitor international shipments and provide shipping updates regularly
• Generate stock replenishment reports
• Maintain Material Master Data in ERP system
• Process purchase order or quote requests from the team
• Liaise with suppliers to source information as required
• Receipt items in appropriate systems and submit paperwork to process invoices for payment
• Maintain MS Excel workbooks for purchasing information
• Arrange transport between company branches or customers when required
• Provide quality support to the Supply Chain Specialist
• Assist in the upkeep of the Purchasing email box
• Facilitate all uniform orders, including dispatch and replenishing stock as required
• Send out weekly serial number count sheets
• Assist in updating tank tracking spreadsheet with tank information, vessel tracking and relevant updates
• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Requirements

• Experience and understanding of purchasing and inventory processes
• Highly proficient with Microsoft Excel and Microsoft Dynamics Business Central
• High attention to detail & accuracy
• Time management and organizational skills
• Proficient problem-solving and multitasking ability
• Excellent interpersonal skills, with the ability to interact effectively and work efficiently with all people within and outside the organization, leading to effective and sustained relationships
• Upholds company values and compliance requirements in all supply chain and procurement activities
• Customer-focused, with a commitment to delivering high-quality service to internal and external stakeholders.
• Collaborative and open communicator who works effectively across teams.
• Highly driven to produce results.
• Maintains a positive and professional attitude

Core Competencies

Demonstrates expertise in purchasing and inventory processes, with a strong proficiency in Microsoft Excel and Microsoft Dynamics Business Central. Capable of maintaining accurate Material Master Data and providing quality support in supply chain operations while ensuring compliance with organizational standards.

Highest-signal resume keywords

• Purchasing Processes
• Inventory Management
• Microsoft Excel Proficiency
• Microsoft Dynamics Business Central
• Attention to Detail

ATS Optimization Keywords

Hard Skills

• Purchase Order Management
• Stock Replenishment Reporting
• Material Master Data Maintenance
• Invoice Processing
• Shipping Monitoring

Soft Skills

• Time Management
• Organizational Skills
• Interpersonal Skills
• Problem-Solving
• Collaboration

Industry Keywords

• Supply Chain Management
• Procurement
• Information Security Management System
• Customer Service
• Compliance

Tools & Technologies

• ERP System
• Microsoft Excel
• Microsoft Dynamics Business Central