Subcontract Administrator

AECOM; Taguig; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid time off

Flexible work options

Employee assistance program

Job summary

AECOM is seeking a procurement professional for their Source to Pay Team in Manila. This role involves handling subcontract activities while supporting project teams with procurement needs. Effective communication and strong internal and external relationships are crucial for success.

The ideal candidate should possess a Bachelor’s degree along with at least 2 years of experience in a related field. AECOM offers a hybrid work model and a range of comprehensive benefits.

Qualifications

• 2+ years of experience in procurement within a project-based industry.
• Ability to understand subcontracting and procurement terminology.
• Competency to manage supplier relationships and procurement functions.

Responsibilities

• Enforce procurement policies and procedures.
• Assist with preparation of RFI, RFP, and RFQ.
• Negotiate contract terms and maintain documentation.

Skills

Procurement Project Planning & Management

Market Analysis

Subcontract Management

Supply Chain Prequalification

Price Analysis

Purchasing

Account Payable

Education

Bachelor’s degree

Tools

Oracle/SAP

Coupa

Microsoft 365 Suite

SharePoint

Adobe Acrobat

Job description

• Legal Entity: AECOM Global Business Services - Philippines ROHQ
• Business Line: Geography OH
• Work Location Model: Hybrid
• Operating Group: Group Support

Job Description

The role is part of the Source to Pay Team in Manila. The role is responsible for handling simple to medium Subcontract activities and provides procurement support to the AECOM Project team, supplier relationship and performance management while driving compliance and delivering strategic value.

Responsibilities & Duties

• Follow and enforce procurement related policies and procedures.
• Develop understanding of subcontracting terminology.
• Foster relationships internally with stakeholders and externally with suppliers and other groups.
• Present the subcontracting and procurement process to stakeholders in an effective manner.
• Assist the business when projects depart from basic procurement principles.
• Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.
• Perform subcontracting and procurement functions.
• Develop understanding of procurement systems and tools.
• Assist with preparation and solicit Requests for Information (RFI), Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
• Prepare and execute Purchase Orders and Subcontracts.
• Negotiate deviations from company terms and conditions and minimum insurance requirements.
• Maintain subcontract and procurement documentation.
• Contact subcontractors for timely submittal of proposals and clarifications.
• Support indirect procurement projects through all phases: proposal, planning, execution, and closeout.
• Lead and execute procurement and contracting strategies.
• Coordinate sourcing and contracting with stakeholders.
• Ensure procurement compliance and best commercial terms.
• Follow, reinforce and continuously improve Source-to-Pay policies, procedures, and processes.
• Act as a liaison between Business Units and Global Business Services (GBS).
• Build strong, trusted relationships with Business Unit and cross-functional leaders, continuously adding value.

Technology

• Oracle/SAP
• Coupa
• Microsoft 365 Suite
• SharePoint
• Adobe Acrobat

Procurement Skills

• Procurement Project Planning & Management
• Market Analysis
• Supply Chain Prequalification
• Price Analysis
• Subcontract Management
• Purchasing
• Account Payable

Qualifications

• Bachelor’s degree and +2 years of related experience in engineering, procurement, and/or construction environments in a multi-location project-based industry.
• Workhours: 8:30AM to 5:30PM Manila Time

Preferred Qualifications

• +2 years of experience in engineering, procurement, and construction within a multi-location, project-based industry.
• Experience in subcontracting or other procurement functions.
• Ability to understand subcontracting and procurement terminology.
• Competency to perform subcontracting and procurement management functions.
• Experience in managing tactical and strategic supplier relationships.
• Analytical abilities.
• Experience in managing tactical and strategic supplier relationships. Intermediate computer skills and ability to use procurement systems, proficient in Microsoft Word, Excel, Adobe Acrobat and PowerPoint.
• Ability to read traditional & simplified Chinese is a bonus.

Additional Information

• Ability to effectively communicate and collaborate within a varied audience and internal and external customers; ability to confidently present to senior business leaders (Communication).
• Ability to maintain good customer relationships with the ability to initiate ways to improve customer support experience (Customer Service).
• Ability to be thorough and meticulous in completing assigned tasks and with the ability to propose ways to prevent or eliminate errors, discrepancies & issues. (Attention to Detail).
• Ability to identify and resolve moderate and complex issues by applying best practices and technical expertise and may recommend solutions for unique scenarios; ability to drive improvements. (Problem Solving).
• Highly flexible in a fast-paced, growing environment; open-minded self-starter with strong adaptability and improvisation skills.

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.