Strategic HR Operations & Onboarding Specialist

CAE; Mabalacat; On-site; PHP 480,000 - 720,000; Full time

Job summary

CAE Philippines seeks an HR Operations & Administration professional to maintain employee records and HR files in compliance with company requirements. You will ensure all employee information and Workday transactions are accurate and up to date, and you will prepare employment contracts and other HR documentation throughout the employee lifecycle.

The role also covers recruitment and onboarding, payroll coordination, benefits administration, employee lifecycle support, engagement initiatives,

Responsibilities

• Maintain employee records and HR files in compliance with company requirements.
• Ensure all employee information and Workday transactions are accurate and up to date.
• Prepare employment contracts, verification letters, certification letters, confirmation letters, and other HR documentation.
• Manage employee documentation throughout the employee lifecycle.
• Support HR audits and compliance reviews.
• Coordinate recruitment activities including job postings, interview scheduling, candidate communications, and pre-employment requirements.
• Support candidate screening and recruitment administration.
• Coordinate onboarding activities and new employee orientation.
• Facilitate employee onboarding documentation and system setup.
• Ensure a positive onboarding experience for all new hires.
• Prepare and validate payroll inputs and supporting documentation.
• Coordinate payroll processing with payroll providers.
• Verify attendance, leave transactions, salary changes, overtime, allowances, and other payroll-related information.
• Respond to payroll inquiries and resolve payroll discrepancies.
• Maintain payroll records and reports.
• Administer employee benefits programs including insurance, HMO, and statutory benefits.
• Manage employee enrolments and terminations for benefit programs.
• Coordinate employee claims and benefits inquiries.
• Process SSS, PhilHealth, Pag-IBIG, and other statutory transactions.
• Ensure timely compliance with statutory reporting requirements.
• Monitor probationary periods and employee confirmations.
• Coordinate promotions, transfers, contract renewals, and resignations.
• Support offboarding activities including clearances and exit documentation.
• Conduct exit administration and maintain accurate records.
• Coordinate employee engagement programs and wellness initiatives.
• Support employee events, recognition activities, and town halls.
• Assist with employee surveys and engagement action plans.
• Promote employee participation in engagement activities.
• Prepare monthly HR reports, headcount reports, and workforce metrics.
• Maintain accurate HR databases and reporting dashboards.
• Support management reporting requirements.
• Generate reports required by internal stakeholders and government agencies.
• Serve as the first point of contact for employee HR inquiries.
• Provide guidance on HR policies, benefits, leave administration, and HR procedures.
• Escalate complex employee relations, disciplinary, labor, compensation, or performance matters to the HR Business Partner or HR Generalist.
• Build positive working relationships across the organization.
• Support the implementation of HR projects and initiatives.
• Identify process improvement opportunities within HR operations.
• Participate in regional and local HR initiatives.
• Undertake special projects and ad hoc assignments as required.
• Support the administration and coordination of employee wellbeing, occupational health, and wellness programs for CAE Philippines.
• Collaborate closely with the HR Business Partner or HR Generalist and site-based nurse to facilitate health and wellness initiatives, annual medical examinations, vaccination programs, health awareness campaigns, employee assistance activities, and regulatory compliance requirements.
• Maintain health-related records and documentation, coordinate communications and scheduling of wellness activities, support reporting and data tracking, and liaise with employees, healthcare providers, and government agencies as required.
• Assist in promoting a healthy and positive workplace environment while ensuring the timely execution of employee wellbeing and occupational health programs.

Job description

CAE Philippines seeks an HR Operations & Administration professional to maintain employee records and HR files in compliance with company requirements. You will ensure all employee information and Workday transactions are accurate and up to date, and you will prepare employment contracts and other HR documentation throughout the employee lifecycle.

The role also covers recruitment and onboarding, payroll coordination, benefits administration, employee lifecycle support, engagement initiatives,