Strategic Executive Assistant - Auto Industry

Autohub Group of Companies; Manila; On-site; PHP 391,000 - 614,000; Full time

Job summary

Autohub Group of Companies invites applications for an Executive Assistant to support our management team in Manila. The role demands high organization, discretion, and professional communication across departments, clients, and suppliers.

You will manage calendars, coordinate meetings, prepare reports and presentations, and handle confidential information with integrity in a fast-paced automotive setting. The position requires a degree and 2+ years of relevant experience.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• With proven experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• At least two (2) years of relevant experience.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office applications.
• Highly detail-oriented, proactive, and dependable.
• Able to handle confidential information professionally.
• Willing to work in a fast-paced automotive environment.
• Willing to work on a 6 day workweek schedule.
• Willing to work at Bonifacio Global City, Taguig

Responsibilities

• Manage and maintain the executive’s calendar, appointments, and schedules.
• Coordinate meetings, appointments, and business activities.
• Prepare reports, presentations, correspondence, and other documents.
• Handle emails, calls, and other business communications.
• Coordinate with internal departments, clients, suppliers, and other stakeholders.
• Assist in monitoring and following up on important tasks, deadlines, and commitments.
• Prepare meeting agendas, minutes, and follow-up action items.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with travel arrangements, events, and other executive-related activities.
• Perform other administrative tasks and duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Discretion with information

Team coordination

Adaptability

Education

Bachelor’s degree in Business Administration/Management

Tools

Microsoft Office

Job description

Autohub Group of Companies invites applications for an Executive Assistant to support our management team in Manila. The role demands high organization, discretion, and professional communication across departments, clients, and suppliers.

You will manage calendars, coordinate meetings, prepare reports and presentations, and handle confidential information with integrity in a fast-paced automotive setting. The position requires a degree and 2+ years of relevant experience.