Specialist _ Finance _ APAC _ GBS MNL

Hellmann East Europe Group; Pasay; Hybrid; PHP 480,000 - 600,000; Full time

Benefits offered by this job

Hybrid set-up

Job summary

Hellmann is hiring an Accounting Operations Associate to support invoicing, collections, and account management. The role emphasizes accuracy, attention to detail, and collaboration with sales and customer service teams in a hybrid setup.

Ideal candidates have 2–3 years in accounts receivable, a Bachelor’s degree in accounting/finance, and strong Excel and accounting software skills. This position is based in the Philippines with a hybrid work arrangement.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2–3 years of experience in accounts receivable or a similar role.

Responsibilities

• Invoicing and billing: Generate and send invoices promptly and accurately; verify billing data and correct discrepancies; coordinate with sales and customer service to resolve billing issues.
• Collections: Monitor accounts for overdue balances; contact customers to follow up; negotiate payment plans if necessary; maintain records of collection efforts.
• Account management: Reconcile customer accounts; apply payments and process credit memos and adjustments.
• Reporting and analysis: Prepare AR status reports; analyze aging reports for trends; provide insights to improve the AR process.
• Compliance and documentation: Ensure policy compliance; maintain organized AR records; assist audits by providing necessary docs.

Skills

Attention to detail

Communication skills

Time management

Interpersonal skills

Education

Bachelor’s degree in Accounting/Finance or related field

Tools

MS Excel

Accounting software

Job description

Job Description:

About Us

Ready to rock the future with us? At Hellmann we put our people at the heart of everything we do, because for us, relationship matters. Joining us does not just mean becoming part of a global company. It is an invitation to shape the future of the logistics industry together with us. Our Hellmann culture is based on our four values: Caring, Entrepreneurial, Forward-Thinking and Reliable. These values resonate with yours? Then become part of our FAMILY that consists of around 10.000 employees in more than 20 locations worldwide.

For the better. Together.

The Accounting Operations Associate plays a crucial role in maintaining the efficiency and accuracy of accounting through meticulous administrative and clerical support. This role demonstrates dependability in handling tasks, a caring attitude towards team collaboration, a proactive approach to improving processes, and a forward-thinking mindset to anticipate and solve challenges, all contributing to the operational success of the company.

Key Responsibilities

• Invoicing and Billing:
• Generate and send out invoices to customers promptly and accurately.
• Verify billing data and correct any discrepancies.
• Coordinate with sales and customer service teams to resolve billing issues.
• Collections:
• Monitor accounts to identify outstanding balances.
• Contact customers via phone, email, or mail to follow up on overdue payments.
• Negotiate payment plans with customers if necessary.
• Maintain records of collection efforts and customer communications.
• Account Management:
• Reconcile customer accounts and resolve any discrepancies.
• Apply payments to customer accounts and ensure proper documentation.
• Process credit memos and adjustments as needed.
• Reporting and Analysis:
• Prepare regular reports on the status of accounts receivable.
• Analyze aging reports to identify trends and potential issues.
• Provide insights and recommendations to improve the AR process.
• Compliance and Documentation:
• Ensure compliance with company policies and accounting standards.
• Maintain accurate and organized records of all AR activities.
• Assist with audits by providing necessary documentation and information.

Skills And Competencies

• Education: Bachelor’s degree in Accounting, Finance, or related field preferred. Experience: Minimum of 2-3 years of experience in accounts receivable or a similar role.

Skills

• Proficiency in accounting software and MS Office, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with integrity.

Working Conditions

• Hybrid Set-up
• Typical office environment.
• Some overtime may be required during peak periods or month-end close.

Inclusion and social diversity are firmly anchored values in our corporate culture. Regardless of gender, age, any disabilities, religion, ethnic origin or sexual identity: We are looking forward to meeting you!