Specialist - Executive Assistant (APAC)

Jones Lang LaSalle Incorporated; Manila; On-site; PHP 550,000 - 850,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Taguig, Philippines, seeks an experienced Executive Assistant to provide comprehensive support to high-level executives. You will manage calendars, travel, and correspondence, coordinate meetings, and handle confidential information with discretion.

You will liaise with internal and external stakeholders across time zones, plan events, prepare reports, and support special projects.

Qualifications

• Bachelor's degree or equivalent experience strongly preferred.
• At least 3–5 years of executive assistant experience supporting high-level executives (In-Country, Regional, or Global).
• Proven experience managing complex schedules, travel arrangements, and project coordination across multiple time zones.
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Unflappable, flexible, and can overcome a learning curve quickly.
• Extremely strong communication skills on multiple platforms (email, text, in-person, video calls).
• Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet is an advantage.
• Tech savvy and familiar with Microsoft Office, Adobe Acrobat and/or Bluebeam, Webex, Zoom.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings and visa requirements.
• Draft and prepare executive-level correspondence, emails, presentations, and reports.
• Coordinate materials for meetings, including agendas, minutes, and presentations; ensure logistics for meetings.
• Manage and reconcile expenses and prepare expense reports for reimbursement.
• Assist in planning corporate events, conferences, and other occasions.
• Prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files for easy access.
• Support special projects aligned with executives' business objectives.
• Collaborate with the global EA network and cover for colleagues as needed.
• Develop and maintain relationships with internal and external stakeholders.
• Handle ad hoc duties; support IT, signing of documents, and new joiners.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Communication skills

Tech savvy

MS Office

Education

Bachelor's degree or equivalent experience

Tools

InDesign

Mural

Smartsheet

Adobe Acrobat

Bluebeam

Webex

Zoom

Microsoft Office Suite

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades or technology, or you are looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Purpose

The key purpose of an Executive Assistant is to provide comprehensive support to high-level executives and ensure the smooth functioning of their daily operations. Acting as a gatekeeper, the Executive Assistant manages the executive's schedule, prioritizes appointments, and coordinates meetings, anticipating their needs and ensuring they have everything required for successful engagements.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files ensuring ease of access and retrieval of information.
• Assisting with various special projects and assignments to support the executive's business objectives.
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally).
• Ad hoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
• Build and maintain positive relationships with internal and external stakeholders.
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.

Requirements

• Bachelor's degree or equivalent experience is strongly preferred.
• At least 3-5 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global).
• Proven experience managing complex schedules, travel arrangements, and project coordination across multiple time zones.
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Unflappable, flexible, and can overcome a learning curve quickly.
• Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
• Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet is an advantage.
• Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, Webex, Zoom, etc.
• Ability to work across multiple time zones.

Location

On-site - Taguig, Philippines

Equal Opportunity & Accommodations

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page

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