SME - Executive Assistant

JLL; Philippines; On-site; PHP 900,000 - 1,200,000; Full time

Job summary

JLL in Taguig, Philippines, is seeking an experienced Senior Executive Assistant to provide high-level administrative support to the executive team. You will manage calendars and travel, prepare correspondence, and coordinate meetings, ensuring confidential handling of sensitive information across time zones.

The role requires 2–3 years of EA experience, a Bachelor's degree, superb communication, and proficiency with Microsoft Office.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 2–3 years of executive assistant experience with high-level executives.
• Ability to handle confidential information discreetly.
• Excellent communication across platforms (email, text, video).
• Strong diary management and travel booking experience.
• Proficient in Microsoft Office and collaboration tools.

Responsibilities

• Provide senior-level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones.
• Draft executive-level correspondence, emails, and reports.
• Coordinate materials for meetings and ensure smooth logistics.
• Manage and reconcile expenses and prepare reports.
• Assist in planning corporate events and conferences.
• Prepare executive-level reports and presentations.
• Organize and maintain documents for easy retrieval.
• Support in special projects to back the executive's objectives.
• Collaborate with the global EA network and cover colleagues when needed.
• Build relationships with internal and external stakeholders.
• Handle ad hoc duties and safeguard confidential information.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Cross-timezone experience

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Adobe Acrobat

WebEx/Zoom

MS Outlook

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities

• Provide Senior-Level executive administrative support
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required)
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations
• Organize and maintain documents and files ensuring ease of access and retrieval of information
• Assisting with various special projects and assignments to support the executive’s business objectives
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally)
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.)
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters
• Build and maintain positive relationships with internal and external stakeholders
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism

To Apply you need to have

• Bachelor’s degree or equivalent experience strongly preferred
• At least 2-3 years of executive assistant experience supporting high-level executives
• Proven ability to handle confidential information discreetly in a diplomatic manner
• Unflappable, flexible, and can overcome a learning curve quickly
• Extremely strong communication skills on multiple platforms and mediums (email, text, in person, videocalls, etc.)
• Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage
• Tech savvy and familiar working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx,Zoom, etc.
• Ability to work across multiple time zones
• Exceptional attention to detail.
• Strong diary management skills.
• Extensive experience with travel and accommodation booking.

Location:

On-site –Taguig, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page I want to work for JLL.