Specialist - Contract Management

Okada Manila; Metro Manila; On-site; PHP 420,000 - 540,000; Full time

Job summary

Okada Manila seeks a contract administrator to review, draft and finalize agreements reflecting the scope of work and negotiations. You will ensure accuracy, format, and compliance before printing and stamping, and drive timely execution with internal stakeholders.

The role requires at least 1 year in contract management or business law and strong Microsoft Office skills, with ability to maintain contract trackers and report on supplier performance and savings.

Qualifications

• Graduate of a 4-5 year course is required.
• At least 1 year experience in contract management or business law is preferred.
• Proficiency in Microsoft Office is required.

Responsibilities

• Draft and review contract agreements to reflect scope of work and negotiations.
• Ensure accuracy and timely completion of contract drafting and related documents.
• Coordinate approvals with internal stakeholders and maintain contract tracker.

Skills

Contract Drafting

Review & Issues

Contract Management

Supplier Evaluation

Education

Graduate of a 4-5 year course

Tools

Microsoft Office

Job description

I. MAJOR RESPONSIBILITIES AND DUTIES

• Responsible for the accuracy and timely completion of contract drafting process by reviewing the proposals, interpret and draft contract agreements to correctly reflect the essence of the scope of work and negotiations. Incorporating best practice guidelines, performance indicators and monitoring and reporting compliance.

• Produce error free work material by ensuring data and documents are consistent, accurate, formatted properly and compliant to verbiage requirements prior to legal printing and stamping.

• Ensures that final draft contract is agreed with the vendor, routed to and approved by all internal stakeholders i.e. Procurement, VP SCD, Tax, Legal, Risk Management, Division Head or Business Unit Representative and Office of the President.

• Maintains an updated contract tracker to ensure contracts are within Contract Management radar and provide effective communications to all stakeholders about the status of all active contracts. Ensure that filing of documents are done in accordance with the company policies and procedure.

• Supports Supplier Performance and Contract Evaluation Process by preparing contact compliance report and track supplier performance and approval to prove contract renewal or termination.

• Support successful management and administration of significant contracts by developing effective relationships with key suppliers, BUs and supporting the supplier/buyer interface.

• Monitors and track Savings Declaration (Forecasted Savings) made by Procurement.

• Performs necessary analytics and support in development and implementation of continuous improvement initiatives by the team

• Perform other duties assigned to in relation to Contract Management.

II. JOB SPECIFICATIONS

Educational Requirement:

• Graduate of any 4-5 year course

Experience Requirement:

• Preferred at least 1 year experience - experience in contract management and business law

• Proficiency in Microsoft Office.

Skills and Attributes

Technical

• Contract Preparation

• Contract Review and Issues Resolution

• Contract Management

• Supplier Evaluation

Other Qualifications:

ABILITY:

• Critical Thinking- knows how to interpret relevant information when presented with ambiguous and complex tasks. He/She has excellent critical thinking skills and the ability to assess risks and manage complicated tasks.

• Emotional Capacity - can handle his/her emotions effectively at all time. He/She remains optimistic even when there is a setback, respectfully handles difficult individuals, and makes sound decisions when faced with uncertainties

ASPIRATION:

• Influence –trusted to lead or influence a team in accomplishing work, tasks and projects. He/She creates a culture supportive of his/her direct reports or co-workers and fosters motivation and team performance. He/she is open to listening to others in making decisions and consistently imparts knowledge and supports the growth of his/her co-workers.

• Interest - demonstrates passion and enthusiasm for his/her work. He/she is always excited to take on additional tasks and new projects that would challenge his/her daily routine at work.

ENGAGEMENT:

• Commitment - demonstrates confidence in the organization and its vision, values, products and services it offers. He/She strives for a long-term career within the organization.

• Adaptability - demonstrates desire to learn and adapts a growth mindset. He/She actively and openly seeks opportunities to enhance technical and professional skills. He/She willingly accepts change but is also able to challenge the status quo and discover new, unique, and better ways of doing things. He/she inspires, encourages, and provides support to others in response to change.