Spareparts Admin

Best Tools Group Careers; Caloocan; On-site; PHP 279,000 - 446,400; Full time

Job summary

Best Tools Group Careers is seeking a Spare Parts Administrator to manage inventory records, process parts requests, and coordinate with after-sales, warehouse, and procurement teams. The role is onsite at MIDC Industrial Park, Daungan, Guiguinto, Bulacan and requires attention to detail and strong documentation skills.

You will maintain accurate stock levels, generate reports, assist with counts and reconciliations, and support service teams in ensuring timely spare parts availability.

Qualifications

• Bachelor's degree in a related field as listed in the job ad.
• Experience in after-sales operations, spare parts administration, inventory management, or warehouse support functions.
• Knowledge of spare parts inventory monitoring, stock control and documentation.
• Familiar with processing spare parts requests, stock issuances, receiving transactions and inventory records.
• Experience with administrative tasks, report preparation and document management.
• Knowledge of inventory reconciliation, stock movement monitoring and maintaining accuracy.
• Proficient with Microsoft Office (Excel, Word, PowerPoint).
• Experience using ERP inventory systems or warehouse software is an advantage.
• Strong organizational, analytical and record-management skills.
• Detail-oriented with ability to identify discrepancies and documentation issues.
• Excellent communication and coordination with internal departments and service teams.
• Able to manage multiple tasks while maintaining accuracy and efficiency.
• Trustworthy and able to handle confidential inventory records.
• Willing to work onsite at MIDC Industrial Park, Daungan, Guiguinto, Bulacan
• Available to start immediately.

Responsibilities

• Maintain and update spare parts inventory records for accuracy and availability.
• Process spare parts requests, stock issuances, receiving transactions and related documentation.
• Monitor inventory levels and coordinate replenishments to prevent stockouts.
• Assist in inventory counts, stock verification and reconciliation.
• Prepare inventory reports and spare parts utilization reports.
• Coordinate with after-sales, warehouse, procurement and service teams on stock movements.
• Monitor incoming and outgoing spare parts transactions and ensure proper documentation.
• Maintain organized filing systems for inventory records and reports.
• Investigate variances and help resolve stock discrepancies.
• Support after-sales operations by timely processing of spare parts requests.
• Ensure compliance with inventory procedures and documentation standards.
• Perform other spare parts administration, inventory control and office support tasks.

Skills

Inventory management

Stock control

Record management

Communication

Coordination

Analytical thinking

Multi-tasking

Confidentiality

Organizational skills

Attention to detail

Documentation

Teamwork

Education

Bachelor's degree in Business Administration, Logistics, Supply Chain Management, Industrial Engineering, Office Administration, or related field

Tools

Excel

Word

PowerPoint

ERP systems

Inventory management software

Warehouse systems

Job description

POSITION: SPARE PARTS ADMINISTRATOR
Work Location: MIDC Industrial Park, Daungan, Guiguinto, Bulacan
Work Setup: Onsite

Skills & Qualifications

• Bachelor's Degree in Business Administration, Logistics, Supply Chain Management, Industrial Engineering, Office Administration, or any related field
• With experience in after-sales operations, spare parts administration, inventory management, or warehouse support functions
• Knowledgeable in spare parts inventory monitoring, stock control, and inventory documentation
• Familiar with processing spare parts requests, stock issuances, receiving transactions, and inventory records
• Experienced in handling administrative tasks, report preparation, and document management
• Knowledgeable in inventory reconciliation, stock movement monitoring, and maintaining inventory accuracy
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Experience using ERP systems, inventory management software, or warehouse systems is an advantage
• Strong organizational, analytical, and record-management skills
• Detail-oriented with the ability to identify inventory discrepancies and documentation issues
• Excellent communication and coordination skills when dealing with internal departments and service teams
• Able to manage multiple tasks while maintaining accuracy and efficiency
• Trustworthy, dependable, and capable of handling confidential inventory records
• Willing to work onsite at MIDC Industrial Park, Daungan, Guiguinto, Bulacan
• Available to start immediately

Job Description

• Maintain and update spare parts inventory records to ensure accurate stock monitoring and availability
• Process spare parts requests, stock issuances, receiving transactions, and related inventory documentation
• Monitor inventory levels and coordinate replenishment requirements to prevent stock shortages
• Assist in conducting inventory counts, stock verification, and reconciliation activities
• Prepare inventory reports, spare parts utilization reports, and other administrative documentation
• Coordinate with after-sales, warehouse, procurement, and service teams regarding spare parts requirements and stock movements
• Monitor incoming and outgoing spare parts transactions and ensure proper documentation is maintained
• Maintain organized filing systems for inventory records, transaction documents, and spare parts reports
• Investigate inventory variances and assist in resolving stock discrepancies
• Support after-sales operations by ensuring timely processing of spare parts requests and documentation
• Ensure compliance with company inventory procedures, documentation standards, and operational policies
• Perform other spare parts administration, inventory control, and office support functions assigned by management