Services Desk Admin (Shifting)

Jones Lang LaSalle Incorporated; Muntinlupa; On-site; PHP 167,000 - 357,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Services Desk Admin to support employees on rotating shifts at the Muntinlupa site. The role requires handling permits, visitor access, and merchandise distribution while maintaining accurate records.

The candidate should have a Senior High School diploma (Associate's degree a plus) and 1-2 years of customer service or administrative experience. Proficiency in MS Office, email, and shift coordination is essential.

Qualifications

• Senior High School diploma or equivalent.
• 1-2 years of customer service, reception, helpdesk, or administrative support experience.
• Willingness to work on rotating shifts including nights, weekends, and holidays.
• Proficiency in Microsoft Office, email, and learning apps (Grab, WExpress).
• Good verbal and written communication skills.

Responsibilities

• Process Online Material Gate Pass, Permit to Work, and Online Transmittal Reference Numbers per shift.
• Release car passes, motorcycle passes, AMT padlocks, accountability forms, locker assignments, and other items.
• Process Visitor Access Forms (VAF) and assist vendors at reception.
• Distribute BCP supplies to associates and track releases.
• Order Grab Food during shift, file e-receipts, create Delivery Completion Receipts, and prepare documents for monthly cut-off.
• Submit scanned copies of amenities, parking documents, and housekeeping photos to GWS Admin.
• Process store merchandise requests and manage distribution.
• Attend to associate concerns, requests, and inquiries during shift.
• Print signage, forms, and other materials as requested.

Skills

Customer service

Reception

Helpdesk

Administrative support

Education

Senior High School diploma or equivalent

Associate's degree (a plus)

Tools

Microsoft Office

Email

Grab

WExpress

CMMS

Job description

Services Desk Admin (Shifting)### Services Desk Admin (Shifting)Apply: On-site: Muntinlupa, Philippines: Full time: Posted Today: REQ543010**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Job Description: Services Desk Admin (Shifting)** **What this job involves:** As a Service Desk Officer at JLL, you'll be the first point of contact for employees working on rotating shifts to provide 24/7 service. You'll process permits, release amenities, handle parking passes, coordinate vendor access, order food, manage merchandise distribution, and maintain records. You'll handle walk-up requests, phone calls, and emails during your shift while keeping accurate documentation. **What your day-to-day will look like:** * Process Online Material Gate Pass, Permit to Work, and Online Transmittal Reference Numbers per shift* Release car passes, motorcycle passes, AMT padlocks, accountability forms, locker assignments, and other items* Process Visitor Access Forms (VAF) and assist vendors at reception* Distribute BCP supplies to associates and track releases* Order Grab Food during shift, file e-receipts, create Delivery Completion Receipts, and prepare documents for monthly cut-off* Submit scanned copies of amenities, parking documents, and housekeeping photos to GWS Admin* Process store merchandise requests and manage distribution* Attend to associate concerns, requests, and inquiries during shift* Print signage, forms, and other materials as requested* Create and laminate car passes, motorcycle passes, and parking credentials* Update photocopy tracker and print cost charging records* Process lamination requests and maintain cost charging tracker* Follow up on unclaimed car passes and motorcycle passes* Coordinate with team members during shift handovers* Answer incoming calls, emails, and walk-up requests **Required Qualifications:** * Senior High School diploma or equivalent; Associate's degree is a plus* 1-2 years of customer service, reception, helpdesk, or administrative support experience* Willingness to work on rotating shifts including nights, weekends, and holidays* Strong attention to detail for processing documentation and maintaining records* Computer proficiency including Microsoft Office, email, and ability to learn apps (Grab, WExpress)* Good verbal and written communication skills* Organizational skills to manage multiple tasks during shifts* Ability to work independently and in teams* Physical ability to stand for extended periods and handle inventory* Flexible attitude and willingness to adjust to changing priorities* Basic understanding of document processing and record-keeping **Preferred Qualifications:** * Experience in facilities management, property management, or BPO helpdesk with shifting schedules* Familiarity with permit processing or visitor access management* Experience with CMMS, work order platforms, or asset tracking systems* Knowledge of delivery apps (Grab Food, Grab Mart, WExpress)* Bilingual capabilities* Experience handling vouchers or merchandise with accountability* Basic understanding of building operations or parking management* Customer service certification* Experience with document scanning and electronic filing**Location:**On-site –Muntinlupa, PhilippinesIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!