Service Industry Bookkeeper – HVAC

Guerilla; Mabalacat; On-site; PHP 391,000 - 670,000; Full time

Job summary

Guerilla in the Philippines is seeking an organized administrator with strong simPRO experience to manage job setup, invoicing, and procurement processes. You will source parts, handle supplier coordination, and maintain precise financial records, while providing general administrative support to the team.

The role emphasizes hands-on purchasing, accounts management, and data accuracy, with a standard Monday–Friday schedule and a full-time commitment.

Qualifications

• Hands-on simPRO experience including job creation, invoicing and record management.
• Strong bookkeeping and administrative skills with AP/AR familiarity.
• Experience supporting field-service/trades businesses and clear English communication.

Responsibilities

• Set up and manage jobs in simPRO with accurate data entry and invoicing.
• Prepare quotes, invoices, purchase orders, and maintain AP/AR records.
• Sourcing parts and materials, comparing supplier pricing, and managing orders.
• Maintain supplier, stock, job and operation records, monitor inventory and reordering.
• Provide general admin support including scheduling, coordination, and reporting.

Skills

simPRO hands-on

Administration

AP/AR

Procurement

Supplier management

Xero/MYOB familiarity

English comms

Tools

simPRO

Xero

MYOB

Job description

This role focuses on job administration, accounts, office administration, supplier management, and parts procurement. The successful candidate will source the parts and materials technicians need while keeping purchasing, invoicing, and records accurate. Day-to-day tasks are centred on simPRO, so confident, hands-on simPRO experience is essential. This role does not involve scheduling or dispatching technicians.

Salary Range: 35,000 - 60,000
Shift Time: Monday-Friday [06:00AM-03:00 PM] | AU Shift | Full Time

Responsibilities:

• Set up and managed jobs in simPRO, including accurate data entry, job records, and invoicing.

• Prepared quotes, invoices, purchase orders, and maintained accounts payable/receivable records.

• Sourced parts and materials, compared supplier pricing, and managed orders, deliveries, and returns.

• Maintained supplier, stock, job, and operational records while monitoring inventory and reordering needs.

• Provided administrative support, including appointment scheduling, meeting coordination, documentation, correspondence, and reports.

Requirements:

• simPRO & Administration: Current hands-on simPRO experience, including job creation, invoicing, purchase orders, and record management.

• Accounts & Procurement: Strong bookkeeping and administrative skills, with experience in AP/AR, reconciliations, purchasing, supplier coordination, and sourcing parts.

• Industry & Communication: Experience supporting field-service/trades businesses, with strong English communication, organization, attention to detail, and familiarity with Xero or MYOB.