Service Administrator

MicroSourcing; Quezon City; Hybrid; PHP 279,000 - 424,080; Full time

Benefits offered by this job

Healthcare coverage on day one

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing seeks a Service Administrator in a hybrid setup (Eastwood, Quezon City) with day shift. You will manage service jobs, from intake to invoicing, using simPRO, coordinating with field crews and ensuring accurate data capture.

The role involves processing ~700 service and RM invoices monthly, generating reports, and supporting compliance with client requirements. Healthcare coverage applies from day one and performance bonuses are available.

Responsibilities

• Set up service jobs received via Plumbing and Electrical inboxes (~700 jobs/month; ~50 hours/month).
• Convert approved service quotes into active jobs; ensure job cards are set up and dispatched.
• Tag and track jobs in simPRO to support scheduling, invoicing and reporting.
• Invoice ~700 jobs per month from Ready to Invoice status; send invoices to clients.
• Process RM invoicing (~150 jobs/month); contact schools for visit dates; follow up with confirmations.
• Prepare Monthly Plumbing Report and support KPI and compliance submissions.

Skills

simPRO

Invoicing

Administration

Scheduling

Reporting

Tools

simPRO

Excel

Job description

Discover your 100% YOU with MicroSourcing!

Position: Service Administrator

Work setup: Hybrid | Day shift

Location: Eastwood, Quezon City

Why join MicroSourcing?

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

Job Setup and Administration

• Set up service jobs received via Plumbing and Electrical inboxes (~700 jobs/month; approx. 50 hours/month). This includes:
  • Creating job records in simPRO
  • Assigning relevant job details
  • Ensuring all required information is accurately captured before work commences
• Convert approved service quotes into active jobs, ensuring:
  • Job cards are correctly set up
  • Jobs are dispatched to field crews promptly
• Tag and track jobs throughout the job lifecycle in simPRO, maintaining accurate status updates to support:
  • Scheduling
  • Invoicing
  • Reporting

Invoicing and Claims

• Invoice approximately 700 jobs per month (~60 hours/month) once jobs are marked Ready to Invoice in simPRO
• Send invoices directly from simPRO to clients in a timely manner
• Submit claims and invoices through external client portals, ensuring:
  • Accuracy
  • Compliance with client requirements
  • Minimal queries and rejections
• Review and process supplier and subcontractor invoices by:
  • Verifying alignment with purchase orders and job records
  • Confirming accuracy prior to approval

Routine Maintenance Administration

• Process Routine Maintenance (RM) invoicing for approximately 150 jobs per month (~30 hours/month), including:
  • Reviewing completed job records
  • Counting tested items
  • Recording failures in the designated spreadsheet
  • Preparing invoices based on applicable quantity x rate
• Contact schools to confirm RM visit dates (~10-16 hours/month; completed by approximately the 18th of each month)
• Once the Perth-based Service Administrator schedules dates in simPRO:
  • Send templated confirmation emails to schools
  • Confirm visit dates/times
  • Request relevant contact details

Reporting and Compliance Submissions

• Prepare and submit the Monthly Plumbing Report, including:
  • Job data consolidation
  • Status updates
  • Performance metrics
• Complete Touchstone and BRAF submissions accurately and within required timeframes
• Support KPI reporting and PFM submissions in collaboration with the Service Team Leader by:
  • Providing accurate data
  • Preparing required summaries and reports

Coordination and Communication

• Assist with Service Run Sheets to support:
  • Scheduling
  • Coordination of field crews
  • Collaboration with the Service Team Leader
• Provide administrative support for:
  • Tender preparation
  • Estimate preparation
  • Subcontractor performance tracking
• Maintain awareness of HSEQ compliance requirements at a business level and support continuous improvement initiatives where relevant

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply