Senior Specialist, Leasing & Lease Administration

Asurion; Taguig; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Asurion Philippines is seeking a skilled Lease Administrator to support domestic leasing operations and global lease administration across a multi-site portfolio. You will manage landlord relationships, lease transactions, reconciliations, and data integrity during Philippine business hours with some US-time coordination.

The role emphasizes attention to detail, strong financial acumen, and the ability to work with cross-functional teams and US leadership across time zones.

Qualifications

• At least five years of experience in lease administration or related fields.
• Experience managing landlord relationships and lease compliance.
• Strong financial acumen with reconciliations and GL coding.
• Experience with lease management systems or ERP.
• Excellent written and spoken English across time zones.

Responsibilities

• Manage standard lease transactions end to end (parking renewals, storage agreements, notices, amendments).
• Serve as primary landlord relationship manager for the Philippines portfolio, handling routine correspondence and disputes.
• Support larger transactions including new leases, renewals, relocations.
• Review CAM and operating expense reconciliations for Philippines locations.
• Act as AP liaison by validating rent payments and GL coding.
• Coordinate Withholding Tax activities with the Philippines tax team.
• Maintain lease charges and abstractions in the lease management system.
• Manage shared landlord mailbox for US portfolio.
• Administer Certificates of Insurance including renewals and landlord requests.
• Support AI-assisted lease administration platform for abstractions and data integrity.
• Track Tenant Improvement Allowances through project completion.
• Coordinate estoppel certificates (~1 per month).
• Track security deposit receipts with AP team.
• Coordinate vendor setup (W-9, ACH) and new vendor forms.
• Coordinate lease administration checklists for new leases, renewals, exits.
• Maintain accurate records in the lease management system.
• Prepare quarterly portfolio options and lease expiration reports.

Skills

Lease administration

Financial acumen

English communication

Relationship management

Education

Bachelor's degree

Tools

ERP systems

Lease management software

Job description

About the role

Support Philippines leasing operations and global lease administration across a multi-site portfolio, reporting to the US-based Senior Manager, Real Estate. This role manages landlord relationships, lease transactions, financial reconciliations, compliance activities, and lease data integrity. The position operates primarily during Philippines business hours, with a portion of the day involving split-shift coverage for pre-scheduled meetings and time-sensitive email coordination with US teams in the Central and Eastern time zones. Training on core systems and processes will be provided during onboarding.

Key responsibilities

• Manage standard lease transactions end to end, including parking renewals, storage agreements, lease notices, and amendments.

• Serve as the primary landlord relationship manager for the assigned Philippines portfolio, handling routine correspondence, dispute resolution, and lease compliance.

• Support larger transactions as needed, including new leases, renewals, and relocations.

• Review and audit Common Area Maintenance and operating expense reconciliations for Philippines locations.

• Act as the accounts payable liaison by validating rent payment accuracy, amounts, and general ledger coding.

• Coordinate Withholding Tax and Withholding Tax Credit activities with the internal Philippines tax team.

• Maintain lease charges and lease abstractions in the lease management system.

• Manage the shared landlord mailbox for the US portfolio by triaging, responding to, and routing routine landlord inquiries.

• Administer Certificates of Insurance, including bi-annual renewals and weekly one-off landlord requests.

• Serve as a primary user of the AI-assisted lease administration platform, supporting lease abstractions, Common Area Maintenance reconciliations, and lease data integrity.

• Track Tenant Improvement Allowances through project completion.

• Coordinate estoppel certificates, averaging approximately one per month.

• Track security deposit receipts in coordination with the accounts payable team.

• Support vendor setup, including W-9 and ACH collection and new vendor form submission into internal systems.

• Coordinate with cross-functional teams to complete lease administration checklists for new leases, renewals, and exits.

• Maintain accurate records in the lease management system.

• Prepare quarterly portfolio options and lease expiration reports and monthly portfolio savings reports.

What we're looking for

• At least five years of experience in lease administration, corporate real estate, finance operations, contract administration, or a related field.

• Demonstrated experience independently managing external relationships with landlords, vendors, or counterparties.

• Strong financial acumen, including experience with reconciliations, expense audits, operational charges, and general ledger coding.

• Experience with lease administration, enterprise resource planning, or property management systems, with the ability to learn new platforms quickly.

• Strong written and verbal English communication skills and the ability to work effectively with US-based leadership across time zones.

• Excellent attention to detail and the ability to manage multiple deadlines across a diverse, fast-moving portfolio.

• A bachelor's degree in Real Estate, Finance, Accounting, Business, Legal Management, or a related field is preferred.