Rent Accounts Administrator (Retail Experience | ONSITE)

Outsourcey; Manila; On-site; PHP 391,000 - 614,000; Full time

Job summary

Outsourcey is seeking a Rent Accounts Administrator with retail experience for an onsite role in Manila. The position involves managing the rents payable inbox, processing landlord invoices, calculating percentage rent and variances, preparing audit letters, and collaborating with Leasing to align contractual terms with financial records.

The role requires strong attention to detail, stakeholder relationship skills, and proficiency in Word/Outlook/Excel.

Qualifications

• Strong attention to detail.
• Relationship building – internal & external stakeholders.
• Excellent written and verbal (interpersonal) communication skills.
• Problem solving and decision-making skills.
• Planning & Organizational skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Exceptional Computer skills in Word, Outlook, Excel.
• Experience in retail or property industry (desirable).
• VCE or equivalent.
• Intermediate Experience.

Responsibilities

• Manage the rents payable inbox, ensuring emails are monitored, actioned, and cleared on time.
• Process landlord invoices for rent, outgoings, and other lease-related charges in accordance with lease agreements.
• Calculate and process percentage rent, capped deals, and other variance rent arrangements.
• Prepare quarterly sales audit letters and supporting documentation for review by Group Financial Controller.
• Collaborate with the Leasing team to resolve discrepancies and ensure alignment between contractual lease terms and financial records.
• Set up new vendors and maintain existing vendor records, including updating banking and contact details as required.
• Generate and distribute remittance advises to suppliers following payment runs.
• Liaise with landlords and property managers to respond to payment queries, resolve discrepancies, and maintain positive working relationships.
• Reconcile landlord statements and rent accounts, investigating and resolving discrepancies.
• Support the month-end and year-end close process, ensuring all accounts payable transactions, accruals, and prepayments are accurately recorded.
• Assist the Accounts Payable Supervisor and Financial Accountant with monthly rent analysis, reconciling actual rent to budgeted rent, and identifying variances such as turnover rent, lease incentives, outgoings, and rent-free periods.
• Manage the preparation of monthly balance sheet reconciliations (prepaid rent and rent accrual), ensuring all accounts are reconciled.
• Complete all month-end and year-end journals accurately and on time, with minimal review corrections and no delays to the close process.
• Monthly rent analysis completed by Day 3 of month end. Variances investigated and outstanding items resolved within defined timeframes.
• Assist with external audits by providing documentation and explanations as required.
• Opportunity to shape the HR function of a rapidly growing BPO
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past
• Career growth and development opportunities

Skills

Attention to detail

Relationship management

Interpersonal communication

Problem solving

Planning and organisation

Multitasking

Education

VCE or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Rent Accounts Administrator (Retail Experience | ONSITE)

West Rembo, Philippines | Posted on 06/01/2026

• State/Province National Capital Region (Manila)
• Country Philippines

Job Description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support. Let's shape the future of work together!

Profile Requirements:

• Strong attention to detail
  
• Relationship building – internal & external stakeholders
  
• Excellent written and verbal (interpersonal) communication skills
  
• Problem solving and decision-making skills
  
• Planning & Organizational skills
  
• Ability to manage multiple tasks and priorities simultaneously
  
• Exceptional Computer skills in Word, Outlook, Excel
  
• Experience in retail or property industry (desirable)
  
• VCE or equivalent
  
• Intermediate Experience
  

Core Responsibilities:

• Manage the rents payable inbox, ensuring emails are monitored, actioned, and cleared on time.
  
• Process landlord invoices for rent, outgoings, and other lease-related charges in accordance with lease agreements.
  
• Calculate and process percentage rent, capped deals, and other variance rent arrangements.
  
• Prepare quarterly sales audit letters and supporting documentation for review by Group Financial Controller.
  
• Collaborate with the Leasing team to resolve discrepancies and ensure alignment between contractual lease terms and financial records.
  
• Set up new vendors and maintain existing vendor records, including updating banking and contact details as required.
  
• Generate and distribute remittance advises to suppliers following payment runs.
  
• Liaise with landlords and property managers to respond to payment queries, resolve discrepancies, and maintain positive working relationships.
  
• Reconcile landlord statements and rent accounts, investigating and resolving discrepancies.
  
• Support the month-end and year-end close process, ensuring all accounts payable transactions, accruals, and prepayments are accurately recorded.
  
• Assist the Accounts Payable Supervisor and Financial Accountant with monthly rent analysis, reconciling actual rent to budgeted rent, and identifying variances such as turnover rent, lease incentives, outgoings, and rent-free periods.
  
• Manage the preparation of monthly balance sheet reconciliations (prepaid rent and rent accrual), ensuring all accounts are reconciled.
  
• Complete all month-end and year-end journals accurately and on time, with minimal review corrections and no delays to the close process.
  
• Monthly rent analysis completed by Day 3 of month end. Variances investigated and outstanding items resolved within defined timeframes.
  
• Assist with external audits by providing documentation and explanations as required.
  
• Opportunity to shape the HR function of a rapidly growing BPO
  
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past
  
• Career growth and development opportunities