Senior Real Estate Transaction Coordinator

Sphere Rocket VA US; San Fernando; Remote; PHP 279,000 - 446,000; Full time

Job summary

Sphere Rocket VA US is seeking a remote Real Estate Transaction Coordinator/Virtual Assistant in the Philippines to manage loan pipelines and related communications. You will oversee contract-to-close milestones, title workflows, and deadline tracking from a remote setup.

This role requires fluent English, clear phone communication, and Go High Level CRM proficiency. Responsibilities include organizing docs, coordinating inspections and appraisals, handling post-close tasks, and maintaining

Qualifications

• Real estate transaction coordination or loan processing experience in corporate or VA setup.
• Clear, neutral English accent with high comfort making calls to lenders, processors, and vendors.
• CRM experience using Go High Level; familiarity with pipeline management.
• Strong written and verbal English communication skills.

Responsibilities

• Track contract-to-close milestones; call lenders, processors, title companies, and inspectors; monitor title workflows.
• Organize and submit loan documentation; respond to processor inquiries; flag slipping deadlines.
• Schedule property inspections; obtain reports; coordinate appraisals and insurance quotes.
• Execute property setup checklists; arrange photographers/cleaners; coordinate utilities and handoffs to managers.
• Triage client emails; update property pipelines in Go High Level; deliver daily pipeline brief reports.

Skills

Real Estate Coordination

Phone communication

Go High Level CRM

Communication skills

Tools

Go High Level

Job description

Sphere Rocket VA US is seeking a remote Real Estate Transaction Coordinator/Virtual Assistant in the Philippines to manage loan pipelines and related communications. You will oversee contract-to-close milestones, title workflows, and deadline tracking from a remote setup.

This role requires fluent English, clear phone communication, and Go High Level CRM proficiency. Responsibilities include organizing docs, coordinating inspections and appraisals, handling post-close tasks, and maintaining