Senior POLO Associate

Johnson & Johnson; Pateros; On-site; PHP 600,000 - 900,000; Full time

Job summary

Johnson & Johnson is seeking a detail-oriented Senior POLO Associate to manage the purchase order lifecycle and related tasks in partnership with key stakeholders. You will coordinate requisitions, routing, approvals, invoicing, and payments while ensuring accuracy and compliance with policies.

The role emphasizes strong customer care, effective communication with suppliers and internal teams, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Supply Chain Management, or a related field is preferred.
• 3-4 years of related business process / business operations experience.

Responsibilities

• End-to-end PO lifecycle management including requisition creation, routing and approval.
• Coordinate invoicing and payments support; ensure PRs/POs accuracy and policy compliance.
• Provide guidance on contract creation, due diligence, and related PO lifecycle activities.

Skills

Attention to detail

Communication

Time management

Customer service

Multitasking

Stakeholder management

English fluency

Education

Bachelor's degree in Business Administration, Finance, Supply Chain Management, or related field

Tools

Ariba (Purchasing system)

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Procurement

Job Sub Function:

Contract & Processing Services

Job Category:

Professional

All Job Posting Locations:

Taguig, National Capital Region (Manila), Philippines

Job Description:

A detail-oriented Senior POLO Associate will manage the purchase order process and related tasks associated with the PO lifecycle, on behalf of and in partnership with key sector stakeholders. The ideal candidate will be responsible for coordinating PO lifecycle activities including purchase requisition creation, routing and approval; invoicing and payments support, ensuring that PRs/POs are processed efficiently and accurately. This role requires a high degree of customer care, maintaining effective communication with internal stakeholders and suppliers.

Major Tasks/Responsibilities:

40% Conducts the day-to-day operations of POLO responsibilities; end-to-end PO lifecycle management, Accounts Payable, procurement operations and cross-functional capabilities involvement (where required), ensuring service delivery based upon the agreed SLAs, while ensuring policy and legal compliance.

40% Prioritize stakeholder management and customer service. Engage directly with stakeholders on a routine basis with a focus on high quality service delivery, to ensure transparency on all elements of PR/PO lifecycle management; confirm PR/PO details, conduct all PO lifecycle tasks, and resolve any discrepancies.

20% Provide guidance and direction to internal stakeholders on contract creation, HCC needs, due diligence requests, etc. part of activities which need to be completed prior or during the PO lifecycle management.

Other Duties:

• Resolve issues related to purchase orders, such as discrepancies in pricing or services / materials delays.
• Support development and implementation of automation and AI (Artificial Intelligence) initiatives within assigned area of responsibility.
• Ensure compliance with company policies, regulatory requirements, and best practices in procurement.

Required Minimum Education:

Bachelor’s Degree in Business Administration, Finance, Supply Chain Management, or a related field is preferred.

Required Years of Related Experience:

3-4 years previous business process / business operations experience

Required Knowledge, Skills and Abilities:

• Strong attention to detail, organizational and time management skills.

• Good communication and interpersonal skills to effectively collaborate with suppliers and internal customers with an emphasis on the customer experience.

• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment, while ensuring high-quality results / positive outcomes.

• Prior experience in purchasing systems (i.e. Ariba or equivalent) is a plus.

• Fluency in English (written & oral) is required.

Preferred Qualifications

Preferred Minimum Education:

Bachelor’s Degree

Preferred Area of Study:

Business Administration, Finance, Supply Chain Management, or a related field is preferred.

Preferred Knowledge, Skills and Abilities:

Good understanding of Accounts Payable, Payments or Sourcing and Contracting processes and Source-to-settle operations at a high level is preferred.Proficiency in English (written and oral) and one other language for the respective region supported, may be preferred.

Key Working Relationships

• INTERNAL: Business stakeholders/customers; Enabling J&J functions (Finance, HR, Procurement, Compliance, Legal, HCC)
• EXTERNAL: Suppliers

Required Skills:

Preferred Skills:

Business Behavior, Business Data Analysis, Business Process Management (BPM), Business Savvy, Category Management Strategy, Commodity Risk Management, Compliance Management, Contract Management, Critical Thinking, Data Analysis, Innovation, Negotiation, Office Administration, Problem Solving, Process Oriented, Project Management, Report Writing, RFx Management, Risk Management, Supplier Collaboration, Vendor Selection