Senior Payroll Specialist - Multi-State & Compliance

Ubiquity; Philippines; On-site; PHP 5,538,000 - 8,000,000; Full time

Job summary

Ubiquity is seeking a Senior Payroll Specialist to lead end-to-end US payroll for employees across multiple states and 2 global staff. You will ensure accurate processing, perform pre- and post-payroll audits, and drive compliance with federal, state, and local tax requirements.

The role requires strong experience with payroll systems (Rippling, NetSuite) and collaboration with HR, Benefits, and Finance to optimize processes and controls.

Qualifications

• Five or more years of hands-on U.S. payroll experience.
• Significant experience administering payroll for employees located across multiple U.S. states and local jurisdictions.
• Strong knowledge of federal, state, and local payroll taxes, wage-and-hour requirements, final-pay rules, deductions, garnishments, and payroll compliance.
• Experience working with a PEO or outsourced payroll provider and overseeing provider responsibilities.
• Experience researching and resolving complex payroll discrepancies, tax notices, and compliance questions.
• Experience performing payroll audits, reconciliations, variance analysis, and data validation.
• Familiarity with quarter-end and year-end payroll activities, including payroll tax reporting and Form W-2 review.
• Experience partnering with Accounting on payroll journal entries, GL reconciliations, and financial close activities.
• Strong spreadsheet skills with lookups, pivot tables, reconciliations, and large payroll data sets.
• Ability to create clear procedures, controls, and documentation.
• Excellent attention to detail, analytical ability, and problem-solving judgment.

Responsibilities

• Own end-to-end administration and review of U.S. payroll for employees across multiple states and 2 global employees.
• Manage independent contractor payments and approvals.
• Ensure each payroll is processed accurately, completely, and on schedule.
• Perform pre-payroll audits and reasonableness reviews to identify missing, duplicate, or unusual activity before payroll is finalized.
• Complete post-payroll reconciliations and investigate discrepancies involving gross pay, net pay, taxes, deductions, benefits, and payroll funding.
• Manage off-cycle payrolls, manual payments, reversals, voids, and payroll corrections when necessary.
• Maintain an accurate payroll calendar and ensure all internal and external deadlines are met.

Skills

U.S. payroll experience

Multi-state payroll

Payroll auditing

Tax compliance

Data analysis

Payroll systems

Tools

Rippling

NetSuite

Job description

Ubiquity is seeking a Senior Payroll Specialist to lead end-to-end US payroll for employees across multiple states and 2 global staff. You will ensure accurate processing, perform pre- and post-payroll audits, and drive compliance with federal, state, and local tax requirements.

The role requires strong experience with payroll systems (Rippling, NetSuite) and collaboration with HR, Benefits, and Finance to optimize processes and controls.