Senior Paralegal Assistant

ExcellaBPO Solutions Inc.; Albay; On-site; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Health & Wellness Insurance

Sick Leave

Vacation Leave

Solo Parent Leave

Special Leave for Women

Job summary

A growing legal services firm in Albay is looking for a detail-oriented and proactive Legal Administrative Assistant / Paralegal. This role involves managing client matters, preparing legal documents, and ensuring efficient file organization, preferably requiring prior experience in family law. Ideal candidates possess strong attention to detail and communication skills. Enjoy health benefits and government-mandated leaves while working on-site in a vibrant team setting.

Qualifications

• Prior legal administrative or paralegal experience, preferably in family law.
• Strong attention to detail with the ability to manage competing priorities.
• Ability to communicate confidently and professionally.

Responsibilities

• Take ownership of assigned matters and maintain detailed knowledge of each file.
• Prepare and update documents and chronologies accurately.
• Manage client intake, file setup, and ongoing file organization.

Skills

Legal administrative experience

Attention to detail

Organizational skills

Effective communication

Proactive mindset

Job description

Overview

On-site - Albay 3-5 Yrs Exp Master Full-time

About the Role

We are seeking a highly organised, proactive, and detail-oriented Legal Administrative Assistant / Paralegal to join our growing team. This role is ideal for someone with prior legal admin or paralegal experience, preferably in family law, who thrives in a fast-paced environment and takes ownership of their work.

This is not a role for someone looking to coast or be heavily managed. We are looking for a motivated professional who takes pride in their work, exercises sound judgment, and consistently delivers high-quality results.

Responsibilities

• Take ownership of assigned matters and maintain a strong working knowledge of each file, including prior correspondence, court events, billing history, and upcoming deadlines.
• Prepare and update chronologies, summaries, and draft documents by reviewing the full file history and accurately tailoring precedents to the client’s matter.
• Apply judgment and lateral thinking when progressing tasks, identifying what has been done, what is outstanding, and what should occur next.
• Manage client intake, file setup, and ongoing file organisation in Smokeball.
• Draft correspondence and court documents with accuracy and efficiency, anticipating follow-up steps and minimising rework.
• Electronically file documents via Commonwealth Court Portals in accordance with court requirements.
• Proactively manage billing and trust-related tasks on assigned files, including checking trust balances, invoices, and prior correspondence, and preparing or initiating client follow-up where required.
• Break down larger tasks into manageable steps, plan work effectively, and manage diary commitments to meet deadlines.
• Take and action verbal instructions effectively, clarifying where needed and independently managing task execution.
• Prepare briefs to counsel, ensuring documents are complete, well-organised, and current.
• Conduct legal research and summarise key issues clearly and concisely.
• Progress matters with an anticipatory mindset, identifying risks, dependencies, and upcoming steps early.
• Support firm initiatives, including content and blog drafting where appropriate.

Qualifications

• Prior legal administrative or paralegal experience (family law preferred).
• Strong attention to detail, with the ability to work efficiently and manage competing priorities.
• A natural sense of organization and forward planning.
• The ability to stay composed and clear-headed under pressure.
• Confident, professional communication with clients, counsel, and colleagues.
• A proactive mindset — you notice what needs doing and take responsibility for progressing it.
• High personal standards, reliability, and pride in your work.

Government Mandated Benefits

Insurance Health & Wellness

Sick Leave, Solo Parent Leave, Special Leave for Women, Vacation Leave

Working Location

Unit 405 Level 3 and 4, The Vinson, Rizal Street, cor Albay, Legazpi City. Legazpi City, Albay, Philippines

If the position requires you to work overseas, please be vigilant and beware of fraud.

If you encounter an employer who has the following actions during your job search, please report it immediately:

• withholds your ID,
• requires you to provide a guarantee or collects property,
• forces you to invest or raise funds,
• collects illicit benefits,
• or other illegal situations.