Senior Office & Payroll Administrator

AbroadWorks Inc.; Manila; Remote; PHP 352,000 - 791,000; Full time

Benefits offered by this job

Healthcare benefits after 2 months

Five paid vacation days per year

5% raise per year

Job summary

AbroadWorks Inc. is hiring a Senior Office & Payroll Administrator to support finance teams across departments. This fully remote role in the Philippines requires five years of relevant experience, strong Payroll capabilities, and excellent organizational skills.

You will manage invoices, payroll data, and records, working to ensure accuracy while coordinating with U.S. Eastern business hours. Ideal candidates have proficiency in Microsoft/Google tools, a familiarity with accounting and payroll

Qualifications

• Five years or more in administrative roles supporting finance teams and multiple managers or departments.
• Experience with Canadian payroll administration preferred; US/Philippines payroll also considered.
• Strong skills in MS Office or Google Workspace, especially spreadsheets.
• Excellent organizational, communication, and attention-to-detail abilities.

Responsibilities

• Finance and Administrative Support: organize invoices, receipts, and expense submissions; check documentation for completeness; assist with invoicing and month-end prep.

Skills

Payroll administration

Microsoft Office/Google Workspace

Organizational skills

Attention to detail

Communication skills

Time management

Tools

Payroll software

Accounting software

Project management software

Job description

About Us:

AbroadWorks is a fast growing global enterprise with established operations in the United States, India, and the Philippines. We specialize in providing both service-based solutions and advanced tech to help North American organizations in finding, onboarding, and managing global talent easily.

Our Offerings:

Global Staffing Services: Currently, the majority of our revenue is generated through our comprehensive global staffing services, which cater to the diverse needs of our clients.

Technology Solutions: Looking ahead, our strategic focus is to expand our footprint in the software sector, leveraging our technology to improve global human capital and talent management processes.

Job Title: Senior Office & Payroll Administrator

Location: Fully Remote, Philippines

Rate: $4 - $9 per hour based on skills and relevant experience

Schedule: U.S. Eastern Time business hours

Job Type: Full-Time

Job Description:

We are seeking an experienced Finance and Administrative Coordinator with at least five years of relevant administrative experience supporting finance teams, multiple managers, and various departments. The ideal candidate has experience in payroll administration, financial documentation, employee records management, and operational coordination. Canadian payroll experience is preferred, although candidates with U.S. or Philippine payroll experience may also be considered.

Requirements:

• At least 5 years of relevant administrative experience, including support for finance teams and multiple managers or departments.


• Experience with Canadian payroll administration. Candidates with U.S. or Philippine payroll experience may also be considered.


• Experience handling financial documentation and confidential employee records.


• Strong proficiency in Microsoft Office or Google Workspace, particularly spreadsheets.


• Familiarity with accounting, payroll, and project management software.


• Excellent organizational, communication, and follow-through skills.


• Strong attention to detail and accuracy.


• Ability to work independently, manage competing priorities, and respond calmly to changing needs.

Preferences:

• Canadian payroll administration experience is preferred.


• Experience supporting finance teams and coordinating administrative functions across multiple departments.


• Familiarity with accounting, payroll, and project management platforms.

Responsibilities:

Finance and Administrative Support

• Organize invoices, receipts, and expense submissions.


• Check financial documentation for completeness and track approvals.


• Assist with invoicing, payment tracking, and month-end preparation.

Payroll Administration

• Collect and review timesheets, approved hours, vacation, and leave information.


• Coordinate employee updates and maintain accurate payroll-related records.


• Assist with payroll preparation, processing, and reconciliation under the direction of the finance team.

Team and Operational Support

• Support team leads with administrative requests, shared deadlines, meeting agendas, and notes.


• Follow up on action items to ensure timely completion.


• Maintain organized records, shared calendars, vendor information, supplies, and subscriptions.


• Coordinate administrative onboarding and offboarding tasks.

Process Improvement and Confidentiality

• Maintain procedures, templates, and trackers.


• Identify administrative or operational gaps and recommend practical improvements.


• Protect sensitive employee, client, and financial information.


• Escalate issues requiring leadership or finance approval.

Successful candidates for this role are expected to possess the following attributes:

• Must have excellent English communication skills.


• Has the ability to complete projects in a timely manner and quickly adjust to changing circumstances and embrace new technologies, processes, or methods.


• Great logical and verbal reasoning skills.


• Exceptionally detail-oriented.


• Exceptional problem-solving and information-processing skills.


• Ability to think outside the box.


• A great work ethic and interest in learning new concepts and growing with the job.


• Ability to work both independently and as part of a team.


• Must have their own work device (preferably a desktop or laptop) and a stable internet connection.


• Must be comfortable with using a time-tracking software for payroll purposes.


• Must be willing to undergo a background verification check during the final stages of the hiring process.

Successful candidates for this role will be rewarded with the following benefits:

• A total of five paid vacation days per year (additional days can be taken unpaid).


• A 5% raise per year guaranteed (additional raises or bonuses may be given for outstanding performance).


• A paid 15-minute break for every 4 hours of work


• Healthcare benefits after 2 months of full-time work.

* Vacation days increase by 1 vacation day per year. I.e. after one year of employment, the total paid vacation days on year 2 would be six, on year 3 seven, etc.

Our main focus is to build an energized and motivated workforce where our employees are happy and satisfied with their jobs and growth opportunities.

We are looking forward to making you a part of our team!

Thank you for your time and interest.