Senior Finance & Administration Executive

Reeracoen Recruitment; Bangsar; On-site; PHP 670,000 - 1,116,000; Full time

Job summary

Jora Malaysia is seeking a Senior Finance & Administration Executive to oversee finance, HR and general administration across the organisation. You will manage the full set of accounts, payroll, and office operations to support strategic decision-making.

The role requires strong knowledge of accounting systems, HR compliance, and internal controls, with collaboration across Japan HQ and local authorities. This position is based in Malaysia and offers exposure to cross-functional teams.

Responsibilities

• Handle the full set of accounts including GL, AP, AR, and bank reconciliations via AutoCount accounting system.
• Update daily cash records and prepare cash flow projections.
• Monitor AR collections and AP payments.
• Process e-invoices.
• Prepare monthly management accounts and financial reports.
• Perform month-end and year-end closing.
• Input monthly/quarterly accounts online via Oracle and Sactona System from Japan HQ.
• Assist in preparing annual budgets and financial forecasts.
• Ensure compliance with MFRS, tax regulations and statutory requirements.
• Liaise with external auditors, tax agents, company secretary, bankers and government authorities.
• Prepare audit schedules and supporting documents for annual audits.
• Monitor internal controls and recommend improvements to accounting procedures.
• Support management by providing financial analysis and reports for business decision-making.

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Senior Finance & Administration Executive

[Finance & Accounting]

• Handle the full set of accounts, including General Ledger (GL), Accounts Payable (AP), Accounts Receivable (AR), and bank reconciliations via computerised AutoCount accounting system.
• Updating daily cash record and preparation of cash flow projection.
• Monitoring AR collection and AP payment.
• Proficiency in e-invoice processing.
• Prepare accurate monthly management accounts and financial reports.
• Perform month‑end and year‑end closing activities.
• Online input of monthly/quarterly accounts via Oracle and Sactona System from Japan HQ.
• Assist in preparing annual budgets and financial forecasts.
• Ensure compliance with Malaysian Financial Reporting Standards (MFRS), tax regulations and statutory requirements.
• Liaise with external auditors, tax agents, company secretary, bankers and government authorities.
• Prepare audit schedules and supporting documents for annual audit.
• Monitor internal controls and recommend improvements to accounting procedures.
• Support Management by providing financial analysis and reports for business decision‑making.

[Human Resources]

• Manage payroll processing, leave administration and employee attendance records.
• Maintain employee personnel files and HR documentation.
• Coordinate recruitment activities, onboarding and employee orientation.
• Assist in performance appraisal and employee development activities.
• Ensure compliance with the Employment Act, EPF, SOCSO, EIS and other statutory HR requirements.
• Support the implementation of HR policies and procedures.

[Administration]

• Oversee daily office administration and general administrative functions.
• Manage office supplies, fixed assets and vendor coordination.
• Coordinate company insurance, service contracts and office maintenance.
• Prepare and maintain company records, agreements and administrative documentation.
• Support Management with administrative projects and corporate compliance matters.

[General]

• Work closely with Management to improve operational efficiency.
• Maintain strict confidentiality of financial and employee information.
• Perform other duties and special assignments as delegated by Management (Information Security Management, Review fixed contract template and etc.,).