Senior/Clinical Trial Assistant

IQVIA; Pasig; On-site; PHP 223,000 - 446,000; Full time

Job summary

IQVIA Philippines seeks an Administrative Assistant to support Clinical Research Associates and RSU teams in maintaining Trial Master File delivery. You will assist with document handling, ensure timely filing, and help coordinate study materials and data flow.

Responsibilities include supporting on-site visits after training, maintaining compliance with SOPs, and communicating effectively with the clinical team. Strong English skills and organizational abilities are essential.

Qualifications

• 3–4 years administrative support experience.
• High School Diploma or equivalent.
• 1 year clinical research experience preferred.
• Microsoft Word, Excel and PowerPoint proficiency.
• Excellent written and verbal English communication.
• Strong time management and organizational skills.
• Ability to build and maintain relationships with coworkers, managers and clients.
• Basic knowledge of GCP/ICH guidelines as provided in training.
• Knowledge of protocol requirements provided in training.

Responsibilities

• Assist CRAs and RSU with updating and maintaining TMF and related documents.
• Prepare, handle, distribute, file and archive clinical documentation and reports per SOPs.
• Periodically review study files for completeness.
• Coordinate Clinical Trial Supplies tracking and CRFs, queries and data flow.
• Serve as central contact for project communications and documentation.
• Support on-site visits with monitoring duties after required training.
• Collaborate with the clinical team on document preparation and distribution as needed.

Skills

Administrative support

English communication

Time management

Organizational skills

Team coordination

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Overview

Perform daily administrative activities, in conjunction with the Clinical Research Associates and Regulatory and Start-Up teams, to ensure a complete and accurate Trial Master File delivery.

Essential Functions

• Assist Clinical Research Associates (CRAs) and Regulatory and Start-Up (RSU) team with accurately updating and maintaining clinical documents and systems (e.g., Trial Master File (TMF)) that track site compliance and performance within project timelines.
• Assist the clinical team with the preparation, handling, distribution, filing, and archiving of clinical documentation and reports according to the scope of work and standard operating procedures.
• Assist with periodic review of study files for completeness.
• Assist CRAs and RSU with preparation, handling and distribution of Clinical Trial Supplies and maintenance of tracking information. Coordinate the tracking and management of Case Report Forms (CRFs), queries and clinical data flow.
• Act as a central contact for the clinical team for designated project communications, correspondence and associated documentation.
• May accompany CRAs on site visits to assist with clinical monitoring duties upon completion of required training.
• May collaborate with the clinical team on the preparation, handling, distribution, filing, and archiving of clinical documentation and reports according to the scope of work and standard operating procedures.

Qualifications

• High School Diploma or equivalent.
• 3-4 years administrative support experience.
• Equivalent combination of education, training and experience.
• Minimum one year clinical research experience strongly preferred.
• Computer skills including working knowledge of Microsoft Word, Excel and PowerPoint.
• Written and verbal communication skills including good command of English language.
• Effective time management and organizational skills.
• Ability to establish and maintain effective working relationships with coworkers, managers, and clients.
• Basic knowledge of applicable clinical research regulatory requirement, i.e., Good Clinical Practice (GCP) and International Conference on Harmonization (ICH) guidelines as provided in company training.
• Knowledge of applicable protocol requirements as provided in company training.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.