Security And Emergency Services Analyst

Asian Development Bank (ADB); Manila; On-site; PHP 1,200,000 - 1,600,000; Full time

Benefits offered by this job

Paid leave (including parental)

Medical and health benefits

Life and other insurance plans

Staff development

Retirement plan

Job summary

Asian Development Bank (ADB) invites applications for the role of Security and Emergency Services Analyst at the Manila headquarters. The position focuses on administrative, budgetary, and coordination support to the Field Security Team, along with developing budgets, tracking expenditures, and reporting on field security programs.

You will also provide operational support across training, communications, logistics, and contract administration while liaising with UNSMS counterparts to ensure

Qualifications

• Bachelor’s degree in a relevant field.
• At least 5 years of relevant professional experience.
• Experience with international security structures and practices.
• Experience developing budgets, monitoring expenditure, preparing budget reports, and tracking budget performance.
• Experience providing administrative support, coordinating office operations, and maintaining records.
• Experience preparing reports, maintaining accurate data, using management systems, and analyzing information to support decision-making.
• Working knowledge of policies, guidelines, and procedures related to security and emergency services.
• Experience organizing multiple tasks and producing outputs by deadlines.
• Excellent written and verbal English communication.

Responsibilities

• Provide administrative, budget and coordination support to the Field Security Team.
• Coordinate meetings, prepare presentations, and consolidate outputs to support decision-making.
• Maintain field security databases and knowledge repositories.
• Coordinate logistics and documentation for field security missions, including travel and expense processing.
• Administer consultant selection and contract processing per procurement policies.
• Support budgeting, training programs, and program tracking for security staff.
• Serve as focal point for field security communications and escalate urgent issues.
• Monitor field security budget and reporting, track expenditures and support budget cycles.
• Process procurement and payment, including documentation and delivery monitoring.
• Liaise with UNSMS counterparts for security coordination compliance.
• Provide operational support roles as supplies custodian and records manager.

Skills

Budget management

Administrative support

Coordination

Data management

Security knowledge

Communication skills

Team collaboration

English proficiency

Education

Bachelor’s degree

Tools

Microsoft Office

IT systems

Job description

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Security and Emergency Services Analyst is assigned to the Security and Emergency Unit (CSRS-SE) under the Organizational Resilience and Security Division (CSRS) within the Corporate Services Department (CSD). You will be based at our Headquarters in Manila, Philippines.

You will report to the designated International Staff and Senior Officer.

Your Role

As a Security and Emergency Services Analyst, your primary focus will be to provide support to office management, administration, and budget. You will contribute to the administration, coordination, reporting, data management, invoicing, contract administration, and other office support responsibilities. Your second important role involves budget administration, including developing budgets, monitoring expenditure, preparing budget reports, and analyzing expenditure trends.

You will also provide operational, technical, and coordination support to CSRS-SE across a range of security risk management and crisis preparedness activities. You will support across a range of field safety and security programs and provide support for training, communications, logistics tracking and coordination with Field Office Finance and Administration Officers.

You Will

• Provide administrative, budget and coordination support to the Field Security Team, ensuring efficient execution of operational and reporting requirements.
• Support team workflows, coordinate meetings, prepare presentations, and consolidate outputs to support decision-making.
• Maintain field security databases and knowledge repositories (such as missions, security briefings, Crisis Management Plans, incident reports, Security Focal Point listings), ensuring data integrity, accessibility, and updates.
• Coordinate end-to-end logistics and documentation for field security consultation and assessment missions, including travel arrangements, expense processing, and quality review of mission reports.
• Administer consultant selection and contract processing, ensuring compliance with institutional procurement policies and delivery of requirements.
• Support the administration, budgeting, and coordination of security training programs, including ADB's Field Security Associates and Women's Security Awareness training programs, for ADB personnel across headquarters and field offices, ensuring the programs include planning, stakeholder understanding, and post-training tracking.
• Be the focal point for field security communications, providing guidance to staff (including outposted personnel), triage inquiries, and upscale urgent administrative and budget issues.
• Monitor field security budget and reporting, coordinate inputs, track expenditures, and support work program and budget reporting cycles.
• Process procurement and payment, including preparation of technical documentation, stakeholder coordination, and monitoring of contract delivery, performance evaluation, and payment completion.
• Liaise with United Nations Security Management System (UNSMS) counterparts to ensure compliance with security coordination arrangements.
• Provide operational support roles as supplies custodian, clearance processor, overtime verifier, while serving as the focal point for records and document management within the Field Security Unit SharePoint site, ensuring compliance with ADB policies and retention standards.
• Perform other tasks as assigned and reflected in your work plan.

You Will Need

• Bachelor’s degree in a relevant field.
• At least 5 years of relevant professional experience.
• Experience with international security structures and practices.
• Experience developing budgets, monitoring expenditure, preparing budget reports, and tracking budget performance.
• Experience providing administrative support, coordinating office operations, and maintaining records.
• Experience preparing reports, maintaining accurate data, using management systems, and analyzing information to support decision-making.
• Working knowledge of policies, guidelines, and procedures related to the area of security and emergency services.
• Working knowledge of an international institution's IT systems and computer-based applications, including Microsoft applications.
• Experience organizing multiple tasks and producing professional-quality outputs within the deadline.
• Demonstrate ability to work with individuals from different cultural/national backgrounds.
• Liaise and work with staff within own work location and throughout ADB and work with teams as a constructive team member.
• Excellent command in written and verbal communication skills in English.
• Please refer to the link for ADB Competency Framework for Technical Local Grade 3.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan

Additional Information

This appointment is open to internal and external applicants.

This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff’s particular blend of skills and experience in the foreseeable future; and (b) Staff’s performance is satisfactory and they are suitable for further employment.

About Us

ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region.

ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

Primary Location: Asian Development Bank Headquarters-Philippines-Manila

Unit: Security and Emergency Services Unit

Staff Category: Technical Local - HQ

Position Level: TL3