Secretariat Executive (Research Office)

Hospital Authority - Kowloon Central Cluster; General Santos; On-site; PHP 3,416,000 - 6,024,000; Full time

Job summary

The Hospital Authority - Kowloon Central Cluster invites applications for the Secretariat Executive (Research Office) role. The post holder will be seconded to the Research and Data Analytics Office, Health Bureau to provide administrative and grant management support.

Candidates should hold a university degree, be proficient in English and Chinese, and have experience in grants management, budgeting and public sector controls.

Qualifications

• A university degree or equivalent.
• Good command of both written and spoken English and Chinese.
• Experience in grant management, budgeting and public sector controls.

Responsibilities

• Provide administrative and grant management support to the Research and Data Analytics Office including calls for applications, monitoring of funded projects and logistic support to outcome evaluation of completed projects.
• Provide support to the electronic Grant Management System and Research Fund Secretariat (RFS) website at user level including but not limited to collecting user requirements, conducting User Acceptance Test (UAT) and coordinating UAT to be conducted by different stakeholders, preparing training manuals and conducting training to users, updating content of RFS website, and handling general enquiries.
• Arrange and provide administrative support to review board/ committee meetings and assist in preparing meeting papers, PowerPoint and minutes.
• Update Standard Operating Procedures, regular reports and statistics as well as handle enquiries relating to the research funds.
• Assist in organisation of symposium, briefing sessions and other activities relating to promotion of the research funds and translation of research findings.
• Perform any other duties assigned by senior officers.

Skills

English proficiency

Chinese proficiency

Interpersonal communication

Training / facilitation

Education

University degree or equivalent

Health-related or management degree

Tools

MS Office

Chinese word processing

Basic visual design

Job description

With effect from 1 April 2026, the Hong Kong East Cluster (HKEC) and Hong Kong West Cluster (HKWC) have been integrated to form the Hong Kong Island Cluster (HKIC). For enquiries, please contact relevant HR in-charge of the corresponding job vacancy.

The Career Website will undergo a scheduled system upgrade from 24 September 2026 21:00 to 25 September 2026 01:00(Hong Kong Time). Our e-Recruitment services (including job application) will be temporarily suspendedduring the upgrade period. Please save the application by clicking \"Save as draft\" if needed. Should youencounter any problems, please send email to . Sorry for any inconvenience caused. [e-mail]

Job Description - Secretariat Executive (Research Office) (HO2609012)

REF. NO.

HO2609012

Secretariat Executive (Research Office) -

Rank: Executive Officer II

Department/Cluster: Bureau Support, Strategy and Planning Division, HA Head Office

Pay:HK$ 38,290 to HK$67,526 [HGPS point 15 to 27] per month (including Monthly Allowance)

Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities

The post-holder will be seconded to the Research and Data Analytics Office, Health Bureau with main duties as follows:

• 1. Provide administrative and grant management support to the research funds administered by the Research and Data Analytics Office including calls for applications, monitoring of funded projects and logistic support to outcome evaluation of completed projects.


• 2. Provide support to the electronic Grant Management System and Research Fund Secretariat (RFS) website at user level including but not limited to collecting user requirements, conducting User Acceptance Test (UAT) and coordinating UAT to be conducted by different stakeholders, preparing training manuals and conducting training to users, updating content of RFS website, and handling general enquiries.


• 3. Arrange and provide administrative support to review board/ committee meetings and assist in preparing meeting papers, PowerPoint and minutes.


• 4. Update Standard Operating Procedures, regular reports and statistics as well as handle enquiries relating to the research funds.


• 5. Assist in organisation of symposium, briefing sessions and other activities relating to promotion of the research funds and translation of research findings.


• 6. Perform any other duties assigned by senior officers.

Entry Requirements

• 1. A university degree or equivalent.


• 2. Good command of both written and spoken English and Chinese.

• 1. A university degree or above in health-related or management discipline.


• 2. Experience in grant management (e.g. processing research grant applications, compiling statistics, and managing research projects) as a funder.


• 3. Familiar with budget management, financial analysis and internal control processes in public organisations.


• 4. Experience in providing user support on using research grant management system such as submission of grant applications.


• 5. Proficiency in computing/PC skills including MS Office, Chinese word processing, basic visual design.


• 6. Experience in using Artificial intelligence (AI) tools to analyse data into useful information, streamline the workflow of research grant management, etc.


• 7. Self-motivated, eager to learn, responsible with good interpersonal and communication abilities.


• 8. Able to work independently and work under pressure.

For enquiries, please telephone [phone].