SAP Data Analyst (exp. in laboratory testing, data entry or logistic)

SGS (Malaysia) Sdn Bhd; Philippines; Hybrid; PHP 201,000 - 335,000; Full time

Job summary

SGS (Malaysia) Sdn Bhd in the Philippines seeks a data entry professional to register samples in LIMS, prepare and distribute customer invoices and statements, and liaise with clients' accounts payable contacts. The role demands high accuracy, strong typing skills, and excellent English communication.

The position involves cross-functional coordination, adherence to QC and safety standards, and potential onsite presence for certain periods under a hybrid arrangement.

Qualifications

• Secondary education required.
• 3 years of data entry experience preferred.
• ISO/IEC 17025 exposure preferred.
• Experience in invoicing/admin tasks preferred.

Responsibilities

• Registers samples onto LIMS per SSF to create work orders.
• Distributes invoices and statements to client accounts payable contacts.
• Communicates discrepancies to supervisor or Canadian resource for resolution.
• Applies QC protocols to work orders to meet guidelines.
• Generates acknowledgment for work orders and links price lists to orders.
• Follows client invoicing instructions to improve production efficiency.
• Prepares and distributes customer invoices and statements.
• Monitors payments and follows up with clients on payment status.
• Maintains accurate data input and generates reports from files and databases.
• Complies with Quality Management, Health & Safety, and Code of Integrity policies.

Skills

English proficiency

Instruction following

Deadline oriented

Typing speed

Office software

Project coordination

Communication skills

Teamwork & independence

Time management

Pressure resilience

Compliance & safety

Education

Secondary education

Tools

Word

Excel

Outlook

Job description

Job Description

Primary Responsibilities

This role involves sample registration into LIMS (Laboratory Information Management System) based on clients requests, prepares customer invoices and statements, distribute to clients accounts payable contacts.

Specific Responsibilities

• Registers samples onto LIMS based on client's request and/or Sample Submission Form (SSF) to create work orders accurately.
• Communicates any discrepancies or other issues relating to the SSF or other aspects of the clients requests to supervisor or appropriate Canadian resource for resolution
• Applies correct QC protocols to each work order to ensure it meets QP21 guidelines and clients requirements. Liaises with relevant QC chemists and Canadian management when requirements are unclear.
• Generates Acknowledgement for Work Order and distributes to clients.
• Links appropriate price list and sales quotations to work orders.
• Ensures clients test requests and invoicing instructions are followed to help improve efficiency for production.
• Generates customer invoices and statements, and distributes to clients accounts payable contacts
• Follows up with clients regarding payment.
• Accountable for accurate and timely data input.
• Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.
• Follow all company health, safety and environmental policies.
• May be assigned and coordinate special or ad hoc projects as needed.

Qualifications

Profile

• A minimum of secondary education is required.
• 3 years of previous experience in data entry related role is required.
• Previous experience with ISO/IEC 17025 requirements is preferred.
• Previous experience in administrative (invoicing) related role is preferred.

Required Skills

Specific technical skills:

• Full professional proficiency in English.
• Ability to follow instructions.
• Able to meet deadlines.
• Typing speed 70 wpm and 8,000 kph
• Must be able to read, know and follow work instructions in a safe, accurate and timely manner.
• Candidates must be proficient in using various types of computer software (Word, Excel & Outlook).
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
• Candidates must demonstrate excellent verbal and written communication skills including grammar and composition.
• Ability to work well with others & on one's own.
• Proven time management skills and a strong attention to detail.
• Works well under pressure.
• Ensures full compliance with the company's Quality Management, Health & Safety, Code of Integrity, and Professional Conduct policies.

Additional Information

• Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.