Sales Executive Assistant

MicroSourcing International; Philippines; Hybrid; PHP 402,000 - 670,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Competitive rewards

Job summary

MicroSourcing is seeking a Sales Executive Assistant to support the VP of Sales with administrative and sales coordination tasks in a hybrid, night-shift setup in Eastwood, Quezon City. You will organize schedules, prepare meeting materials, and help manage customer communications while coordinating with multiple internal teams.

The role demands highly organized, detail-oriented professionals with strong communication skills and comfort handling confidential information.

Qualifications

• 3+ years in executive assistance, sales admin, or similar role.
• Outstanding organizational and time-management skills.
• Excellent written and verbal communication.
• Able to manage multiple deadlines and priorities.
• Experience with CRM/ERP systems preferred.
• Discretion handling confidential information.

Responsibilities

• Manage the VP of Sales calendar, meetings, and travel.
• Prepare for meetings by gathering pricing history and open opportunities.
• Draft emails, presentations, and reports for sales.
• Coordinate cross-functional meetings with various departments.
• Maintain CRM/ERP records and track opportunities.
• Follow up on customer requests and sales projects.

Skills

Executive support

Sales coordination

Time management

Communication

Attention to detail

Multitasking

Professional communication

MS Office suite

Tools

CRM

ERP

Job description

Discover your 100% YOU with MicroSourcing!

Position: Sales Executive Assistant

Work setup: Hybrid | Night shift

Location: Eastwood, Quezon City

Why join MicroSourcing

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

The Sales Executive Assistant provides high-level administrative, organizational, and sales support to the Vice President of Sales. This role is responsible for helping the VP of Sales stay organized, prepared, and focused on customers, business development, and sales strategy.

The ideal candidate is highly organized, responsive, detail-oriented, and comfortable coordinating across sales, customer service, operations, R&D, purchasing, and accounting. This person will help ensure that customer requests, sales opportunities, meetings, follow-ups, and internal action items move forward efficiently.

This position requires strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities

• Manage the VP of Sales calendar, meetings, appointments, customer calls, and travel arrangements.
• Prepare the VP of Sales for customer meetings by assembling account information, pricing history, sales data, open opportunities, samples, and relevant correspondence.
• Track action items and follow-ups from customer meetings, sales meetings, and internal discussions.
• Draft and organize emails, presentations, meeting agendas, reports, and other sales-related materials.
• Coordinate meetings between customers, brokers, sales representatives, R&D, operations, purchasing, and other internal departments.
• Maintain organized records of customer conversations, opportunities, pricing discussions, and commitments.
• Assist with customer quotations, pricing requests, product information, sample requests, and sales documentation.
• Follow up internally to ensure customer requests and sales-related projects are completed on schedule.
• Help maintain accurate customer, contact, opportunity, and activity information within the company's CRM and ERP systems.
• Monitor open sales opportunities and assist the VP of Sales with pipeline management and follow-up.
• Prepare weekly and monthly sales reports, customer summaries, opportunity reports, and other requested analysis.
• Assist with tracking new customer opportunities, new product projects, samples, trials, and product launches.
• Coordinate customer visits, plant tours, sales presentations, trade shows, and industry meetings.
• Assist with broker and sales representative communications, including commission information, customer activity, and follow-up items.
• Maintain confidentiality regarding customer pricing, contracts, company financial information, and other sensitive business matters.
• Act as a liaison between the VP of Sales and internal departments to help resolve issues and keep projects moving.
• Identify overdue follow-ups, outstanding customer requests, or internal bottlenecks and proactively bring them to the VP of Sales attention.
• Handle additional administrative and sales-support responsibilities as needed.

Qualifications

• 3+ years of experience in executive assistance, sales administration, sales coordination, account management support, or a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple assignments and deadlines simultaneously.
• Strong attention to detail and follow-through.
• Professional and comfortable communicating with customers, executives, sales representatives, and employees across different departments.
• Strong Microsoft Excel, Outlook, Word, and PowerPoint skills.
• Experience with CRM, ERP, or sales management systems preferred.
• Ability to work independently and exercise good judgment.
• Comfortable working with confidential and commercially sensitive information.
• Experience in food manufacturing, ingredients, distribution, manufacturing, or B2B sales is a plus.

Key Attributes

The Successful Candidate Will Be

• Highly organized and dependable.
• Proactive rather than reactive.
• Comfortable following up repeatedly when necessary to get things completed.
• Professional and polished with customers.
• Able to anticipate what the VP of Sales will need before being asked.
• Detail-oriented without losing sight of overall priorities.
• Comfortable working in a fast-moving entrepreneurial environment.
• Able to communicate clearly with both senior executives and operational employees.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply