Sales Admin Assistant

A.R.M. Resources, Inc.; Makati; On-site; PHP 335,000 - 469,000; Full time

Job summary

A.R.M. Resources, Inc. in Makati, Philippines is seeking a Sales Support specialist for an on-site role requiring 1-3 years of experience and a Bachelor's degree in Business Administration or related field.

The ideal candidate will have strong MS Office skills, especially Excel, and be capable of handling sales orders, invoicing, and reconciliations in a fast-paced ecommerce environment. Responsibilities include forecasting to logistics, stock transfers, auditing, and assisting the Sales Manager

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum 2 years experience in sales administration, customer service, or sales support roles.
• Proficient in MS Office with intermediate to advanced MS Excel capabilities.
• Attention to detail and accuracy.

Responsibilities

• Provide essential support to sales including monitoring, reconciling sales orders and other administrative tasks to ensure smooth operations
• Provide sales forecast to logistics partner and supply chain team for consignment warehouse
• Perform stock transfer from warehouse to E-commerce enabler location, and inventory reconciliation
• Create sales invoices, SOC and credit notes using JDE system for online consignment business. Maintain and ensure proper filing of documents as per audit requirements
• Reconciliation of sales reports, refunds, fees from multiple ecommerce platforms and collection from customers
• Review and check invoices/documents. Submit into accounting system for payment processing
• Support sales manager for any sales development or ad-hoc tasks
• A mid-level to advanced in excel skill (vlookup, sumifs and pivot, xlookup)

Skills

Excel (Advanced functions)

Attention to detail

Communication skills

CRM

MS Office

JDE system

Education

Bachelor's degree in Business Administration or related field

Tools

JDE system

Job description

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

Government Mandated Benefits

• Provide essential support to sales including monitoring, reconciling sales orders and other administrative tasks to ensure smooth operations
• Provide sales forecast to logistics partner and supply chain team for consignment warehouse
• Perform stock transfer from warehouse to E-commerce enabler location, and inventory reconciliation
• Create sales invoices, SOC and credit notes using JDE system for online consignment business. Maintain and ensure proper filing of documents as per audit requirements
• Reconciliation of sales reports, refunds, fees from multiple ecommerce platforms and collection from customers
• Review and check invoices/documents. Submit into accounting system for payment processing
• Support sales manager for any sales development or ad-hoc tasks
• A mid-level to advanced in excel skill (vlook up, sum if and pivot, xlookup)
• Bachelor's degree in Business Administration or related field
• Minimum 2 years experience in ales administration, customer service, or sales support roles
• Skilled with MS Office with intermediate to advance MS Excel capabilities
• Attention to detail and accuracy

Attention to Details Communication Skills CRM