Sales Admin Assistant

Davao Famous Bakery & Foods, Inc.; Davao del Sur; On-site; PHP 420,000 - 620,000; Full time

Job summary

A local bakery and food producer in the Philippines is seeking an experienced Sales Operations Supervisor to manage and develop sales strategies. The ideal candidate will have at least 2 years of experience in the food service industry, excellent communication skills, and the ability to lead a team effectively. This role involves overseeing outlet compliance, conducting market studies, and preparing reports to support operational success.

Qualifications

• Preferably with at least two years experience as an area sales operations supervisor/manager in the food service industry.
• Self-motivated and hardworking with strong personal values.
• Comfortable working with others and can motivate the team.
• Proficient in basic computer programs (word processing, spreadsheets and presentation software and internet navigation and email).
• Excellent decision making, problem solving, and analytical skills.
• Excellent in written and communication skills.
• Highly organized and has an eye for detail.
• Self-motivated and hardworking.
• Positive personal values and strong work ethic.
• Fast learner and willing to grow with the company.
• Possess a customer service oriented mindset, trustworthy, and a team player.
• Comfortable working with others.
• People oriented and can motivate and push his team towards excellence.
• Strict in implementing of rules, regulations, and policies.

Responsibilities

• Manage sales operation plans and strategies to meet targets.
• Maintain relations with partners via outlet visitations.
• Conduct audits to ensure compliance with standards.
• Prepare reports and documentation as directed.
• Assess and recommends operations expenses and cost – reduction strategies while maintaining product quality and standards.
• Conducts market studies on food related business.
• Implements and develops national satellite sales services policies and procedures to enhance operational performance and productivity in day to day activities.
• Prepares reports and documentations as directed by the immediate superior.
• Executes personnel policies and disciplinary actions among his/her subordinates.
• Supervises and trains staff in performing their respective duties and responsibilities.
• Performs related tasks as may be assigned from time to time.
• Monitors and ensures complete product availability at all times.
• Entertains and caters to customers’ complaints, queries, requests, needs, suggestions, and recommendations.
• Creates positive customer relations to build loyalty among customers.
• Checks and conducts product forecasting.
• Executes sales plans and strategies to support sales target.
• Monitors competitor's marketing activities.
• Prepares and submits summary of attendance per cut - off schedule and weekly sales report.
• Monitors bad orders/left overs/wrong forecasting and recommends corrective actions.
• Recommends outlet activities and programs from time to time.
• Monitors bad orders, left over, and wrong forecasting and recommends process of improvements.

Skills

Decision making

Problem solving

Analytical skills

Written communication

Verbal communication

Detail-oriented

Customer service orientation

Team player

Hardworking

Willing to grow

Education

Graduate of business management, administration, or marketing

Tools

Basic computer programs

Job description

Job Description

Government Mandated Benefits

The position is responsible for providing support in managing, developing, and executing all sales operation plans and strategies to meet the monthly targets and company objectives. The position is also responsible in promoting the company’s brand products and services, product development, advertising, and promotions in coordination with other departments.

Job Duties/Responsibilities

Primary

• Maintains and keep good working relations with partners by conducting (15-25) outlet visitations;
• Performs ad hoc audit and visitation activities from time to time to ensure outlets are in compliance with standard operating procedures which includes but not limited to opening of outlets on time, manpower headcount, manpower performance, level of stocks, inventory;
• Conducts monthly variance analysis of sales targets versus sales performance of all outlets for previous month in preparation of product and sales forecasting and strategic planning on sales and profitability of products and services;
• Assess and recommends feasibility/market study for expansion programs of outlets in its area;
• Assess and recommends operations expenses and cost – reduction strategies while maintaining product quality and standards;
• Conducts market studies on food related business;
• Implements and develops national satellite sales services policies and procedures to enhance operational performance and productivity in day to day activities;
• Prepares reports and documentations as directed by the immediate superior;
• Executes personnel policies and disciplinary actions among his/her subordinates;
• Supervises and trains staff in performing their respective duties and responsibilities;
• Performs related tasks as may be assigned from time to time.

Secondary

• Monitors and ensures complete product availability at all times;
• Entertains and caters to customers’ complaints, queries, requests, needs, suggestions, and recommendations;
• Creates positive customer relations to build loyalty among customers;
• Checks and conducts product forecasting;
• Executes sales plans and strategies to support sales target;
• Monitors competitor's marketing activities;
• Prepares and submits summary of attendance per cut - off schedule and weekly sales report;
• Monitors bad orders/left overs/wrong forecasting and recommends corrective actions;
• Recommends outlet activities and programs from time to time;
• Monitors bad orders, left over, and wrong forecasting and recommends process of improvements;

Job Specifications

• A graduate of business management, business administration, marketing, or any related courses;
• Preferably with at least two (2) years’ experience as an area sales operations supervisor/ manager in the food service industry or equivalent professional experience;
• Proficient in basic computer programs (word processing, spreadsheets and presentation software and internet navigation and email);
• Excellent decision making, problem solving, and analytical skills;
• Excellent in written and communication skills;
• Highly organized and has an eye for detail;
• Self-motivated and hardworking;
• Positive personal values and strong work ethic;
• Fast learner and willing to grow with the company;
• Possess a customer service oriented mindset, trustworthy, and a team player;
• Comfortable working with others;
• People oriented and can motivate and push his team towards excellence;
• Strict in implementing of rules, regulations, and policies.