Remote Grants & Procurement Associate (Junior)

iScale Solutions; Mandaluyong; Remote; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Competitive Salary Package

Vacation and Sick Leave credits

Health Coverage

Government-Mandated Benefits

Learning Opportunities

Team Engagement

Modern Tools

Career Growth

Inclusive Culture

Job summary

iScale Solutions is seeking a detail-oriented Grants and Administrative Support professional for a remote role. You will assist with grant calls, proposals, and procurement tasks while ensuring donor compliance and thorough documentation.

Responsibilities include beneficiary monitoring, reporting, and coordination with finance and project teams. Ideal candidates have a relevant degree and 2–3 years of NGO or donor-funded project experience.

Qualifications

• Bachelor’s degree in Administration, Finance, Procurement, Project Management, Law, Business, or related field.
• 2–3 years of relevant experience in grants, procurement, administration, finance, or project support.
• Basic knowledge of grants management, procurement procedures, donor compliance, and financial documentation.
• Proficiency in Microsoft Word, Excel, and document management systems.
• Strong organisational, communication, coordination, and problem-solving skills.
• Good command of written and spoken English; French is an advantage.
• Experience in international cooperation, NGOs, or donor-funded projects is an asset.

Responsibilities

• Grant Administration: Assist with calls for proposals, application screening, evaluation documentation, and grant award procedures.
• Beneficiary Monitoring: Track reporting deadlines, payment schedules, deliverables, and contractual obligations.
• Documentation Checks: Review reports, invoices, proof of payment, expenditure lists, and supporting documents for completeness.
• Payment Support: Compile payment files, follow up on missing documents, and coordinate with the Finance and Administration unit.
• Beneficiary Support: Assist with training sessions and provide guidance on reporting, documentation, and procurement requirements.
• Procurement Support: Assist with quotations, supplier documentation, comparison tables, evaluation records, and simple purchases.
• Records and Compliance: Maintain organised grant and procurement files for audits, donor reviews, and internal controls.
• Reporting and Coordination: Update tracking tools, prepare status reports, coordinate with project teams, and support process improvements.

Skills

Grant management

Procurement

Administration

Communication

Coordination

Problem solving

English proficiency

Education

Bachelor’s degree in Administration / Finance / Procurement

Tools

Microsoft Word

Microsoft Excel

Document management systems

Job description

iScale Solutions is seeking a detail-oriented Grants and Administrative Support professional for a remote role. You will assist with grant calls, proposals, and procurement tasks while ensuring donor compliance and thorough documentation.

Responsibilities include beneficiary monitoring, reporting, and coordination with finance and project teams. Ideal candidates have a relevant degree and 2–3 years of NGO or donor-funded project experience.