Remote Chief of Staff | Startup Ops & Strategy

Magic, Inc; Philippines; Remote; PHP 606,000 - 779,000; Full time

Job summary

Magic, Inc seeks a Chief of Staff to support the founder from a remote position. The role focuses on executive calendar management, cross-functional project execution, and structured communications to accelerate growth.

You will manage tasks, draft decks, and keep stakeholders aligned in a fast-paced environment. The successful candidate brings proven experience as a Chief of Staff or senior Executive Assistant in a founder-led company, exceptional written communication, and mastery of modern

Qualifications

• Previous Chief of Staff or senior Executive Assistant (founder/CEO-facing) experience in a fast-paced, high-growth company.
• Proven track record running cross-functional projects and owning executive operating cadence (calendar, comms, task boards).
• Exceptional written communication; demonstrated experience drafting decks/memos and executive-ready materials.
• High judgment, confidentiality, and accountability under pressure; thrives in high-intensity, rapidly changing environments.
• Strong tooling fluency with modern productivity and project systems (Google Workspace/Microsoft 365, Asana/Notion/Monday, Slack/Zoom).
• WFH Set-Up: Computer with at least 8GB RAM, fast internet, headset, webcam, backup device, quiet workspace.

Responsibilities

• Own and optimize the founder’s calendar; protect deep-work blocks, resolve conflicts, and ensure meeting readiness.
• Build weekly operating cadence and prep briefs so the right decisions happen at the right time.
• Anticipate founder needs and be two steps ahead on next actions.
• Triage and prioritize email; draft responses and manage stakeholder expectations.
• Maintain clear, timely communications across internal/external partners.
• Produce executive-ready updates, summaries, and decision memos.
• Run task boards; set deadlines, drive follow-ups, and unblock teams.
• Track deliverables across departments; elevate risks early and propose solutions.
• Coordinate vendor/partner workflows, including scheduling and light contract/admin support.
• Draft/polish decks, memos, customer letters, SOPs, and executive talking points.
• Capture live meeting notes; translate into clear action items with owners and dates.
• Maintain a clean source of truth for decisions, plans, and status.
• Pull basic reports; distill key data points and insights for fast executive decisions.
• Create simple dashboards or summaries to monitor priorities and progress.

Skills

Executive experience

Cross-functional projects

Written communication

Confidentiality

Productivity tools

WFH setup

Tools

Google Workspace

Microsoft 365

Asana

Notion

Monday

Slack

Zoom

Job description

Magic, Inc seeks a Chief of Staff to support the founder from a remote position. The role focuses on executive calendar management, cross-functional project execution, and structured communications to accelerate growth.

You will manage tasks, draft decks, and keep stakeholders aligned in a fast-paced environment. The successful candidate brings proven experience as a Chief of Staff or senior Executive Assistant in a founder-led company, exceptional written communication, and mastery of modern