Remote AP & AR Specialist for Freight & Logistics

OptiNizer; Manila; Remote; PHP 300,000 - 520,000; Full time

Job summary

OptiNizer is seeking a Remote Accounts Payable & Receivable Specialist to manage billing, invoicing, payment tracking, and financial reporting for a freight and logistics business. The role emphasizes accuracy, high-volume transactions, and independent work with tools like QuickBooks Online, Bill.com, and Excel.

Responsibilities include preparing customer invoices, reconciling supplier bills, and generating weekly/ monthly billing reports while maintaining organized financial records.

Qualifications

• At least 3 years of combined accounts payable and accounts receivable experience.
• Hands-on experience using QuickBooks Online for invoicing and accounts receivable.
• Experience with Bill.com for supplier bill entry and approval workflows.
• Strong Excel skills, including lookups, pivot tables, and financial reporting.
• Experience preparing invoices, reconciling transactions, and tracking outstanding balances.
• Strong attention to detail and ability to meet recurring deadlines.
• Good written English communication skills.
• Ability to follow documented procedures and escalate unclear charges or discrepancies.
• Highly organized, dependable, and capable of working independently.

Responsibilities

• Prepare and issue customer invoices in QuickBooks Online with approved amounts and shipment details.
• Verify customer information, shipment references, charges, and supporting documents before invoicing.
• Track incoming payments, monitor overdue balances, and flag discrepancies.
• Prepare weekly accounts receivable and bank deposit summaries.
• Maintain accurate customer records and update sales commission reports where applicable.
• Collect and review supplier invoices and supporting documents.
• Enter supplier bills into Bill.com, checking for duplicates and invoices.
• Ensure bills are entered before weekly approval deadlines.
• Maintain supplier statements and provide updates when requested.
• Route bills for approval and follow payment procedures.
• Prepare shipment-level profit and loss reports using Excel.
• Prepare weekly statements of account and supporting billing reports.
• Reconcile invoices, shipment costs, pricing, and supporting docs before billing packages.
• Prepare monthly accounts payable and receivable reports.
• Monitor outstanding customer balances and follow up on confirmations.

Skills

Attention to detail

Independent worker

Written English communication

Tools

QuickBooks Online

Bill.com

Excel

Airtable

Google Sheets

Job description

OptiNizer is seeking a Remote Accounts Payable & Receivable Specialist to manage billing, invoicing, payment tracking, and financial reporting for a freight and logistics business. The role emphasizes accuracy, high-volume transactions, and independent work with tools like QuickBooks Online, Bill.com, and Excel.

Responsibilities include preparing customer invoices, reconciling supplier bills, and generating weekly/ monthly billing reports while maintaining organized financial records.