Remote Accounting & AP Support Specialist

GR8 Global Philippines; Philippines; On-site; PHP 240,000 - 420,000; Full time

Job summary

GR8 Global Philippines is seeking an Accounting Support Specialist to handle vendor invoices, expense reimbursements, and related tax documentation to promote accurate financial records. The role emphasizes internal controls and efficient workflow within firm accounting.

The position supports month-end close, maintains vendor records (including W-9s), and assists with 1099 reporting. As the firm grows, responsibilities may expand to other finance operations duties and automation initiatives.

Qualifications

• 2–3 years of accounts payable processing experience.
• Strong attention to detail and accuracy.
• Able to handle confidential financial information.
• Proficient with Microsoft Excel and Office applications.
• Strong written English communication skills.

Responsibilities

• Process vendor invoices, including intake, documentation review, coding, approval routing, and queue monitoring.
• Maintain accurate vendor records, including vendor master file documentation and required tax forms such as W-9s.
• Support vendor tax compliance by monitoring documentation, following up on missing items, and escalating exceptions as needed.
• Review and process employee expense reimbursements for completeness, policy compliance, proper support, coding, and approval routing.
• Maintain organized electronic records for invoices, reimbursements, vendor documentation, and other accounting support files.
• Monitor shared accounting inboxes, perform finance-related data entry, and assist with document management and record retention.
• Support month-end close, accounting workflows, status reporting, workload tracking, and other finance operations activities as assigned.
• Identify process improvement opportunities, assist with workflow documentation, support standardization, and participate in automation initiatives.
• Perform additional responsibilities such as accounting record archival, 1099 reporting support, ad hoc projects, and other finance operations duties as needed.

Skills

Attention to detail

MS Excel

English communication

Data entry

Tools

ERP systems

Job description

GR8 Global Philippines is seeking an Accounting Support Specialist to handle vendor invoices, expense reimbursements, and related tax documentation to promote accurate financial records. The role emphasizes internal controls and efficient workflow within firm accounting.

The position supports month-end close, maintains vendor records (including W-9s), and assists with 1099 reporting. As the firm grows, responsibilities may expand to other finance operations duties and automation initiatives.