Recruitment Support

Studio West Philippines; Mandaluyong; Hybrid; PHP 400,000 - 700,000; Full time

Benefits offered by this job

HMO for all employees

Dependent coverage after 1 year

Retirement Plan

Life insurance

Vision and gym subsidy

Internet subsidy while WFH

Mental wellness programs

Job summary

Studio West Philippines is seeking a Recruiting Coordination specialist to support interview scheduling, candidate communications, and recruiting operations. You will coordinate interviews across multiple time zones, manage candidate experiences, and assist with offers and onboarding while supporting U.S.-based teams.

Join a fast-paced, people-focused environment with hybrid work setup, competitive benefits, and opportunities to develop both technical and soft skills in a growing company

Qualifications

• 2+ years of recruiting coordination or related experience.

Responsibilities

• Coordinate interviews across multiple time zones and calendars.

Skills

Recruiting coordination

Organizational skills

Time management

Attention to detail

English communication

Customer service mindset

Multitasking

Scheduling proficiency

Tools

Greenhouse

LinkedIn Recruiter

ADP

Workday

Job description

Here at Studio West, we give you what you need:

Work-life balance

Working at Studio West will allow you to pursue your personal interests, self-care, and spend more time with your love ones.

• Monday to Friday work schedule
• Paid time-off benefits
• Hybrid work set-up: combination of Work from Home (WFH) and Return to Office (RTO) set-up

Career Growth and Opportunity

Our people-focused culture enables us to create a work environment that provides everyone purpose and allows each one to make their mark in their careers.

• Level up technical and soft skills through continuous learning and training programs
• Room for career progression. Studio West is an equal-opportunity employer, processing candidates based on their qualifications and evaluating employees on performance and adherence to our corporate values. We provide promotional opportunities to those who are experienced and qualified from our ranks.

Job Security

We want our employees to focus and excel on their jobs without having to worry about anything else.

• Regular, full-time positions offered
• A growing, stable company working on US-based projects

We value our employees’ health and well-being. We believe in ensuring that they are healthy and happy while working with us.

• HMO for all employees upon start date with coverage above current market standards
• HMO for dependents after a year of working in the company
• Retirement Plan (Defined Benefit and Defined Contribution)
• Life insurance coverage
• Vision and gym subsidy
• Internet subsidy while working from home
• Mental wellness programs

REQUIREMENTS:

• 2+ years of recruiting coordination, talent acquisition coordination, HR coordination, executive assistant, or related experience
• Exceptional organizational and time management skills
• Strong attention to detail and follow-through
• Experience coordinating complex calendars and schedules
• Excellent written and verbal English communication skills
• Strong customer service mindset and professionalism
• Ability to manage multiple priorities in a fast-paced environment
• Comfort working with recruiting systems and technology
• Ability to work a flexible schedule that provides meaningful overlap with U.S. business hours
• Demonstrates Studio West's corporate values of Accountability and Integrity, Promote Collaboration, Excellence, Best People, Out-of-the-Box Thinking, and Can-Do Attitude.

PREFERRED QUALIFICATIONS:

• Experience supporting HRIS platforms such as ADP, Workday, or similar systems.
• Experience supporting a U.S.-based Talent Acquisition or Recruiting team
• Experience with Greenhouse or other Applicant Tracking Systems
• Experience supporting teams across multiple U.S. time zones
• Familiarity with LinkedIn Recruiter and recruiting workflows
• Experience leveraging AI tools to improve productivity, communication, and operational efficiency

Here’s what you’ll be doing at work:

Interview Coordination and Scheduling

a. Coordinate interviews cross multiple time zones, calendars, and stakeholders

b. Schedule recruiter screens, hiring manager interviews, panel interviews, and executive interviews

c. Manage candidate communications throughout the interview process

d. Confirm interview logistics and ensure all participants have the information they need

e. Quickly resolve scheduling conflicts and last-minute changes

f. Support hiring teams primarily based in the United States

Candidate Experience

a. Serve as a primary point of contact for candidates throughout the interview process

b. Ensure candidates receive timely, professional, and welcoming communications

c. Support interview preparation and follow-up activities

d. Help create a positive and consistent candidate experience from application through offer

Recruiting Operations

a. Maintain accurate candidate records and workflows within Greenhouse

b. Support job posting administration and requisition management

c. Monitor recruiting inboxes and respond to inquiries as appropriate

d. Assist with offer preparation and onboarding coordination

e. Ensure recruiting data and documentation remain accurate and up to dat

Process Improvement and Technology

a. Track recruiting activity and coordination metrics

b. Identify opportunities to improve efficiency, candidate experience, and team effectiveness

c. Help document and maintain recruiting processes and best practices

d. Leverage technology, automation, and AI-powered tools to improve workflow efficiency and team productivity

Perform other duties as may be assigned by the team and management.

Our office is at Rockwell Business Center-Sheridan, Sheridan cor. United Sts., Barangay Highway Hills, Mandaluyong City.