Recruitment Assistant

OSM MARITIME SERVICES, INC.; Philippines; On-site; PHP 240,000 - 360,000; Full time

Job summary

OSM Maritime Services, Inc. in the Philippines is seeking an experienced crew officer to ensure all crew documents are complete and validated before endorsement. You will support applicants through recruitment steps and assist in generating reports to improve processes.

You will verify documents, update the application system, conduct references, and help the Recruitment team drive efficiency while tracking KPIs and handling collateral tasks as assigned.

Qualifications

• Experience in handling crew documentation.
• Experience in the maritime recruitment and documentation field is an advantage.
• Bachelor’s degree; process-related courses are an advantage.
• Kaizen or Six Sigma certifications are an advantage.
• Good written and verbal communication skills.
• Proficient in Office productivity tools.
• Detail-oriented with strong monitoring and follow-up abilities.

Responsibilities

• Collect and scan candidate documents (COP/TESDA, Seaman’s Book, Passport, Yellow Fever Vaccination, NBI).
• Update applicant information in the application system with required data and documents.
• Update application system during the acceptance process.
• Verify original documents through government sites (VOC) or other authenticity checks.
• Facilitate reference checks of past employment and P&I history with consent.
• May facilitate examinations (CES, MARLINS, Predictive Index) as directed by Recruitment Officers.
• Assist in endorsing approved applicants’ physical documents to Crewing Operations.
• Review recruitment processes and ensure updates by crewing operations.
• Collate data and assist in monitoring team KPIs.
• Support Recruitment in driving process efficiency and effectiveness.
• Verify Crew documents for Promotion/Assessment per Promotion Matrix.
• Carry out collateral tasks assigned by the Recruitment Manager or Supervisor.

Skills

Crew docs experience

Maritime recruitment knowledge

Degree in any field

Kaizen / Six Sigma

Communication skills

Office tools

Detail oriented

Multi-tasking

Education

Bachelor's degree

Tools

Office Suite

Job description

Contribution and aim

The main purpose of this position is to ensure that all systems and documentation related to the application of crew are complete and valid before endorsement. It is also in charge of assisting the applicant to undergo the different steps prescribed in the recruitment work processes. The position will also assist in the generation of reports, and support the implementation of process improvements, projects, and initiatives for the department.

Key Responsibilities and role(s)

• Ensure that all required documents of the candidates are collected and scanned. (COP/TESDA Certificate, Seaman’s Book, Passport, Yellow Fever Vaccination, NBI).
• Responsible for ensuring that application system information of the applicants are updated with the required information and all documents related to the application.
• Necessary updating of application system pertaining to the applicants’ acceptance process.
• Check and ensure that the original documents of the applicants are valid and authentic by checking the Government Websites (VOC), and other available means of authenticity verification.
• Facilitates reference checking of the candidates’ previous employment and P&I history (with the candidate’s consent)
• May facilitate examinations (CES, MARLINS, Predictive Index, etc.), as directed/endorsed by Recruitment Officers.
• Assists in endorsement of approved applicant’s physical documents to Crewing Operations.
• Assists in the review of the recruitment processes and makes sure that the same is being updated by crewing operations.
• Collates data and assists in monitoring the performance of the team against the Key Performance Indicators.
• Assist the Recruitment team in driving initiatives to make the processes more efficient and effective.
• Ensure that all documents of Crew for Promotion/Assessment are verified according to Promotion Requirement Matrix.
• Carry out collateral tasks assigned by the Recruitment Manager or Immediate Supervisor.

Required Competencies

• Has experience in handling crew documentation.
• Experience in the recruitment and maritime documentation field is an advantage.
• At least a graduate of any bachelor’s degree; process-related courses is an advantage.
• Experience in Kaizen and other process improvement projects and lean or Six Sigma certifications is an advantage.
• Good communication skills – written and verbal.
• Proficient in the use of Office Productivity tools
• Detail-oriented
• Ability to multi-task and good monitoring/follow-up

Destination:

Philippines

Contract Type:

Office

Employment Type:

Permanent

Deadline:

ASAP

HR Manila

We are looking for an experienced crew officer to join our Tankers team in Limassol.