Real Estate Assistant

vamasters, Inc.; Tayabas; On-site; PHP 223,000 - 357,000; Full time

Job summary

vamasters, Inc. is seeking an organized and proactive Real Estate Transaction Coordinator to manage deals from contract to closing. You will track deadlines, coordinate with buyers, sellers, agents, lenders, escrow, and title companies, and keep each file complete and up to date.

The ideal candidate has real estate transaction experience, thrives on detail, and can stay ahead of timelines. You will maintain organized digital files, prepare documents, schedule inspections and closings, and

Qualifications

• Proven experience as a real estate transaction coordinator or in real estate administrative support.
• Familiarity with transaction management platforms (e.g., dotloop, SkySlope, Paperless Pipeline).
• Strong organizational skills and the ability to manage multiple deadlines.
• Dependable, precise, and self-sufficient.
• Strong communication skills.
• Experience with Pipedrive.

Responsibilities

• Manage real estate transactions from contract execution through closing.
• Track key deadlines, including inspection periods, contingencies, and closing dates.
• Coordinate with agents, buyers, sellers, lenders, escrow, and title companies.
• Prepare, review, and organize transaction documents and contracts.
• Keep accurate records in the transaction management system.
• Schedule inspections, appraisals, and closing appointments.
• Send regular status updates to all parties in the transaction.
• Ensure compliance with brokerage and regulatory requirements.
• Maintain organized digital files for each active transaction.

Skills

Transaction coordination

Organizational skills

Communication skills

Attention to detail

Self-sufficiency

Ability to manage deadlines

Tools

dotloop

SkySlope

Paperless Pipeline

Pipedrive

MLS systems

Follow Up Boss

kvCORE

Job description

Job Summary:
We're currently hiring an organized and proactive Real Estate Transaction Coordinator to manage our deals from contract to closing. You'll track deadlines, coordinate with every party involved in a transaction, and keep each file complete and up to date. The right person has real estate transaction experience and thrives on staying ahead of the details.

Key Responsibilities:

• Manage real estate transactions from contract execution through closing
• Track key deadlines, including inspection periods, contingencies, and closing dates
• Coordinate with agents, buyers, sellers, lenders, escrow, and title companies
• Prepare, review, and organize transaction documents and contracts
• Keep accurate records in the transaction management system
• Schedule inspections, appraisals, and closing appointments
• Send regular status updates to all parties in the transaction
• Ensure compliance with brokerage and regulatory requirements
• Maintain organized digital files for each active transaction

Mandatory Skills:

• Proven experience as a real estate transaction coordinator or in real estate administrative support
• Familiarity with transaction management platforms (e.g., dotloop, SkySlope, Paperless Pipeline)
• Strong organizational skills and the ability to manage multiple deadlines
• Dependable, precise, and self-sufficient
• Strong communication skills
• Experience with PipeDrive

Preferred Skills:

• Working knowledge of US real estate contracts and terminology
• Experience with MLS systems
• Familiarity with real estate CRMs (e.g., Follow Up Boss, kvCORE)
• Prior experience supporting US-based agents or brokerages
• Ability to juggle multiple projects at once

Why Join Us:
This role offers the chance to work closely with a team that values precision and follow-through. You'll build real expertise in real estate operations, with flexibility and room to grow.