Real Estate Executive Assistant: CRM & Deal Ops

Sphere Rocket VA US; Metro Manila; On-site; PHP 167,000 - 391,000; Full time

Job summary

Sphere Rocket VA US is seeking an experienced administrative back-end support professional to manage CRM and deal workflows for real estate operations. The role involves maintaining contacts, logging communications, and ensuring data integrity across BoldTrail and the Deal Engine.

You will track pipeline timelines, audit deals, and support acquisition/disposition teams with BPO accounting tasks in SkySlope.

Qualifications

• Administrative back-end or executive support experience in a corporate setting or as a VA is required.
• Experience in real estate operations, especially wholesaling and transaction workflows, is highly preferred.
• Direct hands-on experience managing BoldTrail CRM databases is preferred.
• Strong skills with Google Workspace, Microsoft 365, and AI productivity platforms.
• Familiarity with SkySlope, Deal Engine, BPO accounting, or MLS platforms is a plus.
• Excellent written and verbal English communication with follow-up phone call comfort.

Responsibilities

• Database and Deal Engine management: maintain contacts and complete intake forms with follow-ups.
• CRM administration in BoldTrail: log records, ensure data consistency across platforms.
• Pipeline tracking and auditing of deals with automated campaigns and outreach.
• Team coordination and BPO accounting workflows; create BPO records in SkySlope.
• Executive support: manage multiple inboxes, organize Google Workspace files, participate in weekly meetings.

Skills

Administrative support

Real estate ops

BoldTrail CRM

Google Workspace

Microsoft 365

AI tools

SkySlope

Deal Engine

BPO accounting

Communication

Tools

BoldTrail

SkySlope

Deal Engine

NTREIS

Google Workspace

Microsoft 365

Job description

Sphere Rocket VA US is seeking an experienced administrative back-end support professional to manage CRM and deal workflows for real estate operations. The role involves maintaining contacts, logging communications, and ensuring data integrity across BoldTrail and the Deal Engine.

You will track pipeline timelines, audit deals, and support acquisition/disposition teams with BPO accounting tasks in SkySlope.