Quality & Compliance Admin Specialist

Vault Outsourcing OPC; Muntinlupa; Presencial; PHP 380.000 - 600.000; Tempo integral

Resumo da vaga

Vault Outsourcing OPC in the Philippines is seeking a meticulous Quality and Compliance Administration Officer to support an international client's quality and compliance function. This is a non-customer-facing role focused on documentation review, record validation, data accuracy, audit preparation, and compliance administration.

The successful candidate will ensure records are complete, accurate, and maintained per procedures, with strong attention to detail and ability to work in a

Qualificações

• Previous experience in administration, compliance administration, quality assurance support, document control, or data processing.
• Intermediate proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience maintaining electronic records and documentation in a structured environment.
• Ability to handle high-volume administrative tasks while maintaining accuracy and consistency.
• Strong attention to detail, organisational skills, and time management.
• Ability to identify inconsistencies, investigate routine discrepancies, and follow established procedures.
• Strong written and verbal communication skills.
• Ability to manage confidential information and work effectively with multiple internal stakeholders.
• Comfortable working in a structured, process-driven environment.

Responsabilidades

• Review submission documentation against checklists and requirements.
• Process and maintain compliance records and evidence in designated systems.
• Conduct desktop quality checks to identify missing or inaccurate information.
• Return documents with errors for correction and follow up with teams.
• Maintain electronic filing and document retention procedures.
• Assist with regulatory submissions and supporting documentation.
• Maintain compliance records across training, product, decommissioning.
• Monitor inboxes and process responses within agreed timeframes.
• Enter approved records into portals accurately.
• Perform data entry, validation, and system updates.
• Prepare audit files and supporting evidence for reviews.
• Prepare data for reports, dashboards, and performance monitoring.

Conhecimentos

Attention to detail

Organisational skills

Time management

Written and verbal communication

Confidential information handling

Formação

Business Administration / Compliance qualification

Ferramentas

Excel

Word

Outlook

Descrição da vaga

Vault Outsourcing OPC in the Philippines is seeking a meticulous Quality and Compliance Administration Officer to support an international client's quality and compliance function. This is a non-customer-facing role focused on documentation review, record validation, data accuracy, audit preparation, and compliance administration.

The successful candidate will ensure records are complete, accurate, and maintained per procedures, with strong attention to detail and ability to work in a