Purchasing Supervisor (Senior Buyer)

Pivot-Hawks Manila Inc.; Santa Rosa; On-site; PHP 900,000 - 1,300,000; Full time

Job summary

Pivot-Hawks Manila Inc. is seeking a Senior Buyer to oversee the Purchasing team’s day-to-day activities, guide Buyers, and ensure timely, well-documented purchasing per company policies.

You will lead supplier negotiations, review quotations, and build strong supplier relationships while supporting risk mitigation and process improvements across the department.

Qualifications

• Bachelor's degree required in business or related field.
• Minimum 5 years in purchasing/procurement or supply chain, preferably in manufacturing.
• Experience leading or supervising a team.
• Strong negotiation, supplier management, analytical and problem-solving skills.
• Proficient in Microsoft Office and ERP/purchasing systems.

Responsibilities

• Oversee day-to-day purchasing activities and guide the team.
• Lead negotiations on pricing, terms, and lead times.
• Review quotations and supplier options to meet business needs.
• Ensure purchase orders are processed accurately and timely.
• Build relationships with suppliers and minimize supply risks.
• Coach team members and provide feedback.
• Prioritize work based on urgency and operational needs.
• Monitor compliance with company policies and controls.
• Support sourcing strategy and supplier performance reviews.
• Collaborate with internal stakeholders to align purchasing with demand.

Skills

Negotiation

Supplier management

Analytical skills

Problem solving

Communication

Interpersonal skills

Team leadership

MS Office

Education

Bachelor's degree in Business Administration or related field

Tools

ERP systems

Microsoft Office Suite

Job description

About the role

The Senior Buyer is responsible for overseeing the day-to-day activities of the Purchasing team while also handling key sourcing, supplier management, negotiation, and purchasing requirements of the Company. The role provides guidance and support to Buyers and other assigned team members, making sure that purchasing requirements are handled on time, properly documented, and in accordance with Company policies and procedures. As a senior member of the team, the Senior Buyer is expected to lead by example, particularly in dealing with suppliers and making purchasing decisions.

Key responsibilities

• Oversee the day-to-day purchasing activities of the team and ensure that requirements are addressed based on business priorities
• Handle critical, high-value, or more complex purchasing requirements when needed
• Review quotations, sourcing options, and supplier recommendations considering cost, quality, delivery, service, and overall business requirements
• Lead and support negotiations on pricing, payment terms, lead times, and other commercial conditions
• Ensure purchase orders and related transactions are processed accurately and on time
• Identify alternative sources and work with the team to minimize supply risks and potential disruptions
• Provide day-to-day direction and support to Buyers and other assigned Purchasing Personnel
• Assign and prioritize work based on urgency, workload, and operational requirements
• Coach team members and share knowledge and good practices in sourcing, negotiation, supplier management, and problem-solving
• Build and maintain professional and productive working relationships with suppliers

Job Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Engineering, Finance, or a related four-year course
• At least 5 years of relevant experience in Purchasing, Procurement, Sourcing, or Supply Chain, preferably in a manufacturing environment
• Experience in leading or supervising a team is preferred
• Strong negotiation, supplier management, analytical, and problem-solving skills
• Good understanding of purchasing processes and internal controls
• Able to provide direction, coaching, and constructive feedback to team members
• Good communication and interpersonal skills
• Proficient in Microsoft Office and applicable ERP or purchasing systems
• Able to handle confidential and commercially sensitive information responsibly