Purchasing Officer

Butter & Salt Group; Pasig; On-site; PHP 300,000 - 420,000; Full time

Job summary

Butter & Salt Group in Pasig, Philippines is seeking a purchaser for sourcing F&B supplies, negotiating terms, and managing purchasing processes. The role collaborates with Kitchen, F&B, Finance, and Warehousing to ensure timely deliveries and cost control.

The candidate will maintain supplier records, monitor market prices for savings, and ensure compliance with food safety policies. Strong coordination with multiple departments is required.

Responsibilities

• Source and evaluate suppliers for F&B supplies and packaging.
• Obtain quotations, compare prices, negotiate terms, and recommend suppliers.
• Prepare and process purchase orders based on requisitions.
• Ensure purchased products meet quality, freshness, quantity, and specs.
• Coordinate with suppliers to ensure timely deliveries.
• Monitor market prices and identify cost-saving opportunities.
• Maintain supplier database with prices, contacts, specs, and terms.
• Develop and maintain good working relationships with suppliers.
• Coordinate with Kitchen, F&B, Finance, Store/Warehouse on purchasing needs.
• Monitor stock levels to prevent shortages and overstocking.
• Inspect deliveries with warehouse team and resolve issues.
• Maintain and file purchasing documents and receipts.
• Assist in negotiating contracts and supplier agreements.
• Monitor supplier performance on quality, pricing, reliability, and delivery times.
• Ensure purchasing activities comply with policies and food safety requirements.
• Prepare purchasing reports for management on costs and supplier performance.
• Perform other purchasing and administrative duties as assigned.

Job description

• Source and evaluate suppliers for food, beverages, ingredients, packaging, and other F&B-related supplies.

• Obtain quotations, compare prices, negotiate terms, and recommend suitable suppliers.

• Prepare and process purchase orders based on approved requisitions and operational requirements.

• Ensure that purchased products meet established standards for quality, freshness, quantity, and specifications.

• Coordinate with suppliers to ensure timely and complete deliveries.

• Monitor market prices and identify opportunities for cost savings without compromising quality.

• Maintain an updated supplier database, including prices, contact information, product specifications, and payment terms.

• Develop and maintain good working relationships with suppliers.

• Coordinate with the Kitchen, Food & Beverage, Finance, Store/Warehouse, and other departments regarding purchasing requirements.

• Monitor stock levels and purchasing requirements to help prevent shortages and overstocking.

• Inspect deliveries together with the receiving/warehouse team and resolve discrepancies, damages, or quality issues with suppliers.

• Ensure purchasing documents, quotations, purchase orders, invoices, and delivery receipts are properly maintained and filed.

• Assist in negotiating contracts and supplier agreements when required.

• Monitor supplier performance, including quality, pricing, reliability, and delivery times.

• Ensure purchasing activities comply with company policies, food safety requirements, and applicable regulations.

• Prepare purchasing reports and provide management with updates on costs, supplier performance, and purchasing activities.

• Perform other purchasing and administrative duties as assigned.