Purchasing Manager

Dusit Hotels and Resorts in Davao; Davao City; On-site; PHP 700,000 - 900,000; Full time

Job summary

Dusit Hotels and Resorts in Davao is seeking a Purchasing Manager to oversee the purchasing of Food & Beverage, general and operating equipment. The role collaborates with the Director of F&B and Executive Chef to ensure cost-effective procurement, accurate specifications, and timely delivery across all hotel departments.

The successful candidate will coordinate with department heads, manage vendor relationships, monitor pricing variances, and maintain stock levels to support smooth hotel

Responsibilities

• To ensure efficient purchasing of all Food, Beverage, General and operating equipment.
• To liaise with Director of Food and Beverage/Executive Chef on all F&B requirements.
• To prepare purchase specifications for food and beverage in coordination with the Executive Chef and Director of F&B.
• To liaise with all Department Heads for department requirements and advise on economical order quantity and Par Stock levels.
• To obtain and coordinate with Head of Departments for purchase specifications.
• To ensure proper operating standards in purchasing, receiving, storing and issuing.
• To ensure all departments receive goods and services as required and to the hotel standard.
• To adhere to Company Policies, Procedures and Minimum Standards.
• To understand and maintain vendor reference files and quality control systems for vendor hygiene standards.
• To conduct market surveys to obtain better quotes.
• To implement par stocks and re-order points for Main Store Items.
• To represent Purchasing in the Hotel’s Executive Committee.
• To keep Executive Committee and Department Heads updated on price variances and supplier information.
• To control inventory items with minimum stock levels.
• To process Purchase Requests with at least 3 quotations and review pricing.
• To liaise with Accounts on price queries and prompt supplier payment.
• To coordinate month-end stock take of Main Stores under Purchasing Department.
• To ensure Hotel Policies and Procedures are maintained.
• To update Department Operations Module for Purchasing Department.

Job description

• To ensure the efficient and cost effective purchasing of all Food, Beverage, General and operating equipment.
• To liaise directly with Director of Food and Beverage/Executive Chef on all food and beverage requirements.
• To prepare purchase specifications for food and beverage in coordination with the Executive Chef and Director of Food and Beverage.
• To liaise with all Department Heads for individual department requirements and to advise for economical order quantity and to set Par Stock levels for all the items in coordination with them.
• To obtain and coordinate with Head of Departments for purchase specifications.
• To ensure that proper operating standards are adhered to in the areas of purchasing, receiving, storing and issuing.
• To ensure that every department in the hotel receives goods and services as required and to the standard of the hotel.
• To ensure that all the Company Policies, Procedures and Minimum Standards are adhered to.
• To understand and maintain vendor reference file and quality control systems to ensure all the vendors maintain quality and hygiene standards.
• To conduct the market surveys constantly in order to test new products and to get better quotes.
• To liase with the Head Store Keeper for the storage and issuing of Dry Goods, Beverage,
• General and Operating Equipment.
• To implement par stocks and re-order points for all the Main Store Items.
• To represent the Purchasing Department in the Hotel’s Executive Committee.
• To keep the Executive Committee members and Department Heads updated on price variances, costing and supplier information.
• To control all inventory items maintaining minimum working stock levels.
• To manage and process Purchase Requests on receipt, ensuring 3 Quotations are obtained
• to review the most competitive price for each product.
• To liaise with the Accounts Department to ensure price queries are dealt with effectively and accurately to ensure prompt supplier payment.
• To coordinate and undertake month-end stock take of all the Main Stores under Purchasing
• Department ensuring that all the Hotel’s Policies and Procedures are maintained.
• To ensure that the Departmental Operations Module for the various areas of Purchasing
• Department are updated.

FINANCIAL

• To ensure that Hotel expenses are minimized through the use of effective Purchasing and by
• Obtaining the most competitive prices for goods and services.
• To monitor on daily basis, Hotel expenditure for all the purchases.
• To keep the inventories as low as possible and supply the Hotel operation’s needs properly and maximize inventory turnover.
• To ensure that inventoried items are stored properly and issued in rotation to minimize wastage and spoilage.
• To monitor all costs in his department and recommend measures to control them.
• To prepare reports, costing and statements as required by the Financial Controller.
• To implement all operating and control procedures to ensure that movement of goods into and within the Hotel is properly accounted for.

ADMINISTRATION

• To maintain all the department records and forms as dictated by the Hotel policies and procedures.
• To ensure that all the data should updated in the computer properly and on time to enable to obtain the information when required.
• To ensure efficient vendor/general filing system to be adhered.
• To keep the management update for all the new products and provide background information on previous purchases, maintain proper supplier records with regards to cost, service and credibility.

PERSONNEL & TRAINING

• To interview and suggest to the Financial Controller and Director of Human Resources for department employee selection.
• To ensure discipline and punctuality of the department.
• To plan and implement effective skills training programs in conjunction with the Training
• Manager and Departmental Trainer.
• To maintain a close working team ensuring a high morale is maintained within the department and by taking an active interest in their welfare and safety.
• To hold regular Department Briefings and Discussions on operations.
• To ensure that all employees have a complete understanding of Hotel’s Employee Rules

and Regulations and adhere to the Hotel’s policies relating to Fire, Hygiene, Health and Safety. .

Administrative Responsibilities

• As a part of the Hotel Management Team, attend morning briefings as required.
• To carry out any other reasonable duties and responsibilities as assigned.
• To perform as a Duty Manager as scheduled.
• To respond to the changes as dictated by the hotel.
• To communicate effectively with all the Departments of the hotel.
• To maintain a good working relationship with colleagues and all the other departments.