Purchasing Coordinator - Project One CI (Project Based)

Children International, Inc.; Quezon City; On-site; PHP 670,000 - 1,116,000; Full time

Job summary

Children International, Inc. in Manila leads procurement activities through a project-based Purchasing Coordinator role, reporting to the Manager - Purchasing and Administration. The position supports procurement planning, sourcing, contract administration, and supplier management across CII and CI-Philippines.

It also supervises staff and champions process improvements. The role emphasizes collaboration, compliance, and stakeholder engagement, with travel within the Philippines required and a

Qualifications

• Bachelor's degree in business administration, Supply Chain Management, Logistics, Procurement, or related field.
• At least six (6) years of experience in procurement, sourcing, contract administration, purchasing, or supplier management.
• At least two (2) years of experience supervising staff or coordinating the work of others.
• Certifications in procurement, supply chain, logistics, or contract management are an advantage.
• Experience in procurement planning, sourcing, supplier evaluation, contract administration, and vendor management.
• Strong analytical, problem-solving, and organizational skills.
• Excellent stakeholder management and relationship-building abilities.
• Excellent verbal and written communication skills in English and Filipino.

Responsibilities

• Procurement planning and coordination across the organization.
• Sourcing, supplier identification, bidding, and evaluations.
• Contract administration, renewal, and closeout activities.
• Monitor supplier compliance and maintain contract trackers.
• Prepare procurement, supplier performance and operational reports.
• Supervise purchasing staff and promote process improvements.
• Collaborate with cross-functional and regional teams.

Skills

Analytical skills

Stakeholder management

Leadership and team development

Problem solving

Excel proficiency

Education

Bachelor's degree in business administration

Bachelor's degree in Supply Chain/Logistics/Procurement

Professional procurement certifications

Tools

Excel

Dynamics 365

ERP systems

Job description

ABOUT CHILDREN INTERNATIONAL

Children International Inc. (CII) and CI-Philippines Inc. (CIPI), both based in Manila, are affiliated with Children International (CI), a global nonprofit organization headquartered in Kansas City, USA.

In the Philippines, CII works with communities and partners to deliver programs and services across multiple service areas in Metro Manila and the Bicol Region. Supported by more than 200 employees and over 1,500 volunteers, CII serves nearly 47,000 program participants across its areas of operation. CIPI complements these efforts by facilitating the distribution of donated goods and resources to communities and institutions throughout the country.

THE CAREER OPPORTUNITY

Children International Inc. (CII) is implementing Project One CI: Integration, Growth & Sustainability, an organizational initiative designed to strengthen operational effectiveness and service delivery through a shared services model.

The Purchasing Coordinator (Shared Service Unit) is a project-based role reporting to the Manager - Purchasing and Administration and supporting procurement operations across both CII and CI-Philippines Inc. (CIPI).

The role is responsible for procurement planning, sourcing, contract administration, supplier management, compliance monitoring, and operational reporting. The position also supervises the Purchasing Officer and Purchasing Assistant while promoting collaboration, service excellence, process improvement, and effective stakeholder engagement.

KEY RESPONSIBILITIES

Procurement Planning and Coordination

• Support annual procurement planning and monitor implementation of procurement activities.
• Coordinate procurement schedules, sourcing activities, and service delivery timelines.
• Consolidate procurement reports, supplier information, and performance updates.
• Serve as a primary coordination point between requestors and the purchasing team.

Sourcing and Supplier Management

• Coordinate sourcing activities, supplier identification, bidding processes, and supplier evaluations.
• Conduct market research and cost analysis to support procurement decisions.
• Negotiate pricing, service levels, delivery terms, and commercial conditions within delegated authority.
• Identify opportunities for cost optimization, supplier consolidation, and operational efficiencies.
• Maintain and manage supplier accreditation and vendor records.

Contract Administration

• Coordinate contract preparation, implementation, renewal, and closeout activities.
• Monitor supplier compliance with contractual requirements and service levels.
• Maintain contract trackers and support timely contract renewals.

Compliance and Reporting

• Review procurement transactions for completeness, accuracy, and compliance.
• Maintain procurement documentation and records for audit and reporting purposes.
• Prepare procurement, supplier performance, and operational reports.
• Support process improvement initiatives and internal control reviews.

Team Leadership

• Supervise and develop purchasing team members.
• Foster accountability, collaboration, and continuous improvement within the team.
• Coordinate implementation of approved process changes and operational improvements.
• Facilitate knowledge sharing and capability-building activities.
• Participate in cross-functional and regional collaboration initiatives as required.

QUALIFICATIONS

Education and Experience

• Bachelor's degree in business administration, Supply Chain Management, Logistics, Procurement, or a related field.
• At least six (6) years of experience in procurement, sourcing, contract administration, purchasing, or supplier management.
• At least two (2) years of experience supervising staff or coordinating the work of others.
• Professional certifications in procurement, supply chain, logistics, or contract management are an advantage.

Knowledge and Skills

• Experience in procurement planning, sourcing, supplier evaluation, contract administration, and vendor management.
• Knowledge of procurement and supply chain processes, including market analysis and supplier performance monitoring.
• Strong analytical, problem-solving, and organizational skills.
• Excellent stakeholder management and relationship-building abilities.
• Demonstrated integrity and ethical conduct in procurement activities.
• Strong leadership, coaching, and team development capabilities.
• Proficiency in Microsoft Office applications, particularly Excel.
• Familiarity with ERP or procurement systems (Dynamics 365 experience is an advantage).
• Excellent verbal and written communication skills in English and Filipino.

WORK REQUIREMENTS

• Work schedules may occasionally require weekend or evening hours based on operational requirements.
• Willingness to travel within the Philippines as required by the role, approximately 5-7 days per month.
• Occasional travel for training or organizational activities may be required.

JOB INFORMATION

Job Title: Purchasing Coordinator (Shared Service Unit)
Department: Purchasing
Reports To: Manager - Purchasing and Administration (Shared Service Unit)
Employment Type: Project-Based
Contract Duration: Until 31 December 2028
Grade: 7

EQUAL OPPORTUNITY STATEMENT

Children International is committed to maintaining a professional, respectful, and inclusive workplace. Employment decisions are based on qualifications, skills, experience, and business requirements. This position also requires compliance with organizational policies, safeguarding standards, and applicable regulations.