Proposal Manager - NA

Xerox Philippines; Cebu City; On-site; PHP 600,000 - 1,200,000; Full time

Job summary

Xerox Philippines is seeking a seasoned Proposal Manager to lead and coordinate the proposal development process for high-value deals. You will act as primary contact for Pursuit Team and guide content creation, deadlines and governance to ensure a Xerox-branded, compliant submission.

The role requires strong project management, cross-functional collaboration, and experience with RFX/bid processes, Microsoft Word/Excel/PowerPoint, and document control.

Qualifications

• College graduate with project management orientation.
• Experience in facilitating cross-functional meetings.
• Proven ability to manage multiple proposals and deadlines.
• Knowledge of BMPP process and document production tools.

Responsibilities

• Facilitate Pursuit Project: act as primary point of contact and guide the team through proposal development, including kick-off and check-point meetings.
• Schedule cadence calls to track target completion dates and tasks.
• Assemble and update Bid Planner Workbook and governance structures for proposal development.
• Manage content: review, edit and rewrite RFx content and provide QA for material from SMEs.
• Develop RFx responses (RFP/RFI/RFQ) and ensure compliance with requirements.

Skills

Proactive Project Management

Time Management

Oral Communication

Managing Conflict

Multi-tasking

Cross-functional Collaboration

Proposal Process Knowledge

Attention to Detail

Education

College Graduate - Project Management oriented

Tools

Microsoft Word

Excel

PowerPoint

PDF software

eDocuShare

Job description

Job Description:

About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today's global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.

Purpose

The Proposal Manager is a holistic role within the NAO Bid Operations organization. The Proposal Manager acts as key support by facilitating, consulting and guiding the team through the proposal development process. Provides Project Leadership on pursuit opportunities ranging from $10M and above in Total Contract Value, including global deals. The purpose of this role is to help the go-to-market pursuit teams "win" business for Xerox by:

• Supporting the Business Team in developing a compelling Proposal that demonstrates Xerox's value proposition and meets customer needs.
• Successfully manage and support multiple overlapping Proposals; managing version control thru final Proposal.

Scope

The Proposal Manager is assigned to work with a subset of key resources from the Business Team on deal pursuits that range from $10M and above in Total Contract Value, including global deals.

This role is accountable for assisting the Pursuit Team in establishing and navigating the appropriate response and content for the Proposal Development process to ensure a Quality, fully Compliant, and Xerox Branded Proposal.

Responsibilities

• Facilitate Pursuit Project: Act as the primary point of contact for the team. Act as key support by facilitating, consulting and guiding the team through the proposal development process. Schedules and facilitates initial "getting started" Kick-Off meeting and subsequent Check-Point Meetings, including a Final Hand-off Call.
• Number of meetings will depend on the scope and submission deadline per deal.
• Assemble and update Bid Planner Workbook: A step-by-step "handbook", which provides the team with guidance and structure in the Proposal development process and governance, including Team Roster, High Level Schedule, Proposal Development Actions and Proposal Input Assignments.
• Lead and establish cadence calls: Schedule Status/Checkpoint calls with teams and sub-teams to ensure target completion dates and tasks.
• Manage content: Search, review, edit, and rewrite RFXs; provides copy editing and quality assurance support for content provided by PC (Proposal Consultant) and assigned SMEs/team members.
• Manage document: Develop RFx (RFP, RFI and RFQ) responses; analyzes existing RFx responses to determine compliance with proposal requirements.

Educational Requirement

• College Graduate - Project Management oriented.

Skills, Knowledge, Abilities

• Proactive Project Management: Initiates the Proposal Development process and communicates expectations of the team within 48 hours or less of assignment to the deal.
• Time Management: Ability to manage multiple deals; demonstrate the ability to prioritize and effectively manage meeting schedules and tasks.
• Oral Communication: Ability to verbally articulate clear direction and provide instruction regarding the Proposal Development process and clearly communicate status, issues and timely updates to key
• Managing Conflict: Dealing effectively with others in an antagonistic situation; using appropriate inter-personal skills and methods to reduce tension or conflict between two or more people.
• Successfully manage and support multiple overlapping Proposals; managing version control thru final Proposal. Maximum of three (3-4) per PM.
• Project management skills. Ability to multi-task / work multiple projects within the same timeframe.
• Understanding of critical steps for Proposal Development, quality control and desktop publishing.
• Experience in facilitating cross-functional team meetings.
• Good oral communication skills.
• Understanding of BMPP process.
• Consultative knowledge of document production using Microsoft Word, Excel, Power Point and PDF software and the ability to manage large and multiple documents.
• Ability to work under pressure as part of a cohesive team.
• Experience with electronic content delivery including Ariba or other online Bid Submission Tools.
• Consultative knowledge and usage of databases and Intranet.
• Ability to multi-task / work multiple projects within the same timeframe.

Additional Role Requirements

• Identify Pursuit & Capture Team: Overview and obtain validation on all team resources required to pursue the deal from a qualified sales lead through profitable deal capture; including the engagement of Legal and Xerox Business / Alliance Partners as needed.
• Awareness of Proposal Development Tools and Resources: Provide an overview and ground the sub-team on the tools and resources available to help the sub team organize, project manage and develop the Proposal. This includes an overview and awareness of the Bid Planner Workbook, Proposal Development Toolbox and eDocuShare.
• Inspect eDocuShare Collection: Ensure communication of Bid Collection site and grant team access to the collection. Store and initial Bid Planner Workbook and inspect collection for storage of other critical documentation Pursuit Team; i.e. Tollgate decks, Pricing final Proposal etc.
• Inspect for Quality: Perform branding and structure review and consultation of Proposal document; checking format and layout to align to corporate standards and branding.
• Provide Post-Submission Support: At request, provide additional support for any complementary documentation needed.
• Maintain Sales Force Record: Update limited number of key data fields on Sales Force record through pursuit completion.

Requirements: