Property Specialist

Latte Recruitment; Makati; On-site; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Health care plan

13th Month Pay

Leave benefits

Job summary

Latte Recruitment is seeking a Property Specialist in Makati to oversee shared technical engineering services for clients. You will implement maintenance, coordinate with contractors, and prepare BOQs and cost estimates for minor projects.

The role emphasizes safety, compliance, and meticulous documentation of activities. The ideal candidate has 2–3 years in facilities engineering, a Bachelor’s degree in Engineering, and strong on-site coordination skills with familiarity in PRF processing and

Qualifications

• Bachelor’s degree in Engineering or related technical field; certifications are a plus.
• 2–3+ years in building maintenance, facilities engineering, or technical support services.
• Experience with building systems: electrical, mechanical, plumbing, HVAC, and basic civil works.
• Experience preparing BOQs, cost estimates, and maintenance documentation.
• Familiarity with PRF processing, procurement coordination, and inventory control.
• Ability to coordinate with contractors and monitor on-site work.
• Knowledge of safety standards, regulations, and reporting.
• Strong documentation, record-keeping, and reporting skills; proficiency in Google Workspace or MS Office.

Responsibilities

• Implement maintenance, repair, and installation works across building systems.
• Provide on-site technical support and monitor progress of works.
• Coordinate with contractors and service providers for safety and timelines.
• Prepare BOQs and technical cost estimates for minor repairs and projects.
• Process purchase requests and support procurement activities.
• Manage tools, equipment, and inventory with accurate records.
• Ensure compliance with codes, safety standards, and regulations.
• Maintain maintenance records, reports, and documentation for audits.

Skills

Engineering knowledge

Cost estimation

Documentation

On-site coordination

Vendor & contractor supervision

Education

Bachelor’s degree in Engineering

Tools

CMMS

Google Workspace

MS Excel

Job description

Job Description

The Property Specialist provides shared technical engineering services by implementing, coordinating, and monitoring building engineering works requested by clients. The role focuses on technical execution, administrative control, cost estimation, inventory management, and documentation, ensuring that engineering operations are delivered efficiently, safely, and in compliance with company standards and client requirements.

1. Engineering Implementation & Technical Support

• Implement approved maintenance, repair, and installation works, including electrical, mechanical, plumbing, civil, structural, fire protection, and air-conditioning systems.
• Execute engineering directives, work programs, and technical plans endorsed by Property Management.
• Provide on-site technical support and monitoring during maintenance, repairs, and installations.
• Respond to urgent building-related technical issues and emergency maintenance requirements.
• Oversee and validate outputs of multi-skilled technicians and service providers during execution of works.

2. Preventive Maintenance Execution

• Implement preventive maintenance schedules for building systems and critical equipment as defined by Property Management.
• Conduct inspections, testing, and performance checks to ensure systems operate within required parameters.
• Identify recurring defects, execution gaps, and technical issues, and recommend corrective actions.
• Ensure timely completion and proper documentation of preventive and corrective maintenance activities.

3. Contractor & Technical Coordination

• Monitor contractor activities to ensure compliance with approved scope, technical specifications, safety requirements, and timelines.
• Inspect and validate completed works and report deficiencies or non-conformities to Property Management.

4. Engineering Projects & BOQ Preparation

• Prepare Bills of Quantities (BOQ) and technical cost estimates for minor repairs, maintenance works, and small‑scale engineering / property projects.
• Identify material, labor, and equipment requirements to support accurate cost estimation and work planning.
• Assist in evaluating quotations for minor engineering works based on technical scope and BOQ.

5. Purchase Requests & Technical Procurement Support

• Initiate and process Purchase Request Forms (PRF) for engineering materials, tools, spare parts, and services related to maintenance and minor repairs.
• Ensure PRFs are technically accurate, complete, and aligned with approved BOQs and maintenance requirements.
• Coordinate with Procurement and Property Management to support timely sourcing and availability of technical requirements.

6. Tools, Equipment & Inventory Management

• Maintain accurate and up‑to‑date inventory records of all technical tools, equipment, and spare parts.
• Monitor and control the issuance and return of tools and equipment, ensuring proper in‑and‑out tracking, accountability, and traceability of use.
• Conduct regular physical inventory checks and reconcile discrepancies between actual count and inventory records.
• Ensure accurate documentation of engineering and technical items issued, including location, usage, and responsible personnel.
• Recommend timely replenishment, repair, or replacement of tools, equipment, and technical items to support uninterrupted maintenance operations.

7. Safety, Compliance & Technical Standards

• Ensure engineering works comply with applicable building codes, safety regulations, and technical standards.
• Monitor safe work practices, permit compliance, and contractor adherence to safety requirements during implementation.
• Immediately report safety hazards, technical deviations, and compliance issues to concerned stakeholders.

8. Reporting, Documentation & Administrative Control

• Maintain accurate records of maintenance activities, inspections, BOQs, PRFs, inventory logs, and completed works.
• Prepare engineering implementation reports, preventive maintenance logs, and technical documentation.
• Provide regular updates on work status, cost estimates, material usage, and technical findings to stakeholders.
• Support audits, inspections, and compliance documentation requirements.

Minimum qualifications

• Bachelor’s degree in Engineering (Electrical, Mechanical, Civil) or a related technical field; relevant technical certifications are an advantage.
• At least 2–3 years of experience in building maintenance, facilities engineering, or technical support services.
• Working knowledge of building systems including electrical, mechanical, plumbing, air-conditioning, and basic civil works.
• Experience in preparing Bills of Quantities (BOQ), cost estimates, and technical documentation for minor repairs and maintenance works.
• Familiarity with Purchase Request Form (PRF) processing, technical procurement coordination, and inventory control of tools and equipment.
• Ability to coordinate with contractors and service providers and monitor work execution on-site.
• Knowledge of basic safety standards, building regulations, and safe work practices.
• Strong documentation, record‑keeping, and reporting skills.
• Proficient in basic computer applications and productivity tools, including Google Workspace (Sheets, Docs, Drive, Gmail) or equivalent (e.g., MS Excel, Word, email), and capable of maintaining digital trackers and logs.

Preferred qualifications

• Training or certification in Occupational Safety and Health (OSH) or Fire Safety.
• Training and certification as Pollution Control Officer or Managing Head
• Licensed Engineer (Electrical, Mechanical, or Civil) or currently pursuing licensure.
• Prior experience in a shared services, multi‑site, or corporate engineering support environment.
• Exposure to building administration, facilities operations, or property engineering within commercial, retail, or mixed‑use developments.
• Experience using Computerized Maintenance Management Systems (CMMS) or digital service request platforms.
• Basic knowledge of BOQ standard formats, cost benchmarking, and technical evaluation of quotations.
• Ability to read and interpret basic engineering drawings, plans, and technical specifications.
• Possession of a valid Driver’s License (DL Code B1/B2) is an advantage.

Benefits of the position

• Training and Development Programs
• Unlimited Career advancement opportunities
• Health Care Plan (HMO) with Dental and Vision upon regularization
• Group Life and Accident Insurance upon regularization
• Sick and Vacation Leave upon regularization. All unused sick leave is convertible by end of the year and will be distributed before the end of the first quarter of the succeeding year.
• Bereavement Leave of 3 days upon regularization
• Healthy and Encouraging Work Environment
• 13th Month Pay as mandated by the Philippine Government
• Government Mandated Benefits (SSS,PHIC and Pag-ibig)