Property Management Assistant – Rizal (Onsite)

Private Advertiser; Rizal; On-site; PHP 201,000 - 312,000; Full time

Job summary

Private Advertiser is seeking a detail-oriented Property Management Assistant to support the Property Manager in daily operations, maintenance, and administration of company properties and communities. You will coordinate with homeowners, contractors, service providers, and internal teams to ensure properties are well-maintained and community standards are upheld.

This onsite role requires strong organizational and communication skills, experience in property operations, and willingness to

Qualifications

• Bachelor's degree in Property Management, Business Administration, Real Estate Management, or a related field is preferred.
• At least 1–2 years of experience in property management, site administration, real estate operations, facilities management, or a related field.
• Experience in residential property or community management is an advantage.
• Strong coordination, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Customer service-oriented, with the ability to handle homeowner concerns professionally.
• Basic knowledge of property maintenance, facilities, and site operations.
• Good documentation and report-writing skills.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Ability to work independently, manage multiple priorities, and follow through on assigned tasks.
• Willingness to conduct regular site visits and work in a field-based environment.

Responsibilities

• Assist in maintaining the cleanliness, orderliness, safety, and functionality of properties, facilities, and common areas.
• Conduct regular site inspections and identify maintenance, repair, and operational concerns.
• Assist with site visits, punch listing, unit inspections, and property turnovers.
• Monitor the condition of facilities, utilities, and common areas, including clubhouse operations and utility consumption.
• Receive, document, and coordinate the resolution of homeowners' concerns, warranty issues, maintenance requests, and community complaints.
• Coordinate with Engineering and other departments for property assessments, repairs, and corrective actions.
• Communicate community policies, procedures, announcements, and important information to homeowners and residents.
• Assist in implementing community regulations, including car sticker/pass systems and other site policies.
• Support the organization, formation, and election of Homeowners Associations (HOAs).
• Coordinate with contractors, suppliers, and service providers for maintenance, repairs, and other property-related requirements.
• Monitor the performance and compliance of site service providers, including security personnel, gardeners, housekeeping staff, and contractors.
• Follow up on outstanding repairs, maintenance concerns, and service requests to ensure timely completion.
• Prepare and maintain property-related reports, including incident, accomplishment, repair request, and inspection reports.
• Assist in preparing requisitions for supplies, equipment, tools, and other materials needed for site operations.
• Maintain accurate records of homeowner concerns, repairs, inspections, and property-related activities.
• Validate and monitor Daily Time Records (DTRs) of site personnel and coordinate discrepancies with concerned parties.
• Monitor the operational condition of CCTV systems and coordinate repairs or technical concerns.
• Assist in security-related matters and ensure proper implementation of site security protocols.
• Monitor compliance with established community and property standards.
• Perform other duties as assigned by the Property Manager.

Skills

Coordination

Organization

Problem-solving

Communication

Customer service

Documentation

Multitasking

Education

Bachelor's degree in Property Management, Business Administration, Real Estate Management or related field

Tools

Microsoft Word

Microsoft Excel

Job description

We're Hiring: Property Management Assistant

Work Location: Rizal (Antipolo and Binangonan areas)
Work Setup: Onsite
Work Schedule: Monday to Friday | 9:00 AM – 6:00 PM

Job Summary

We are looking for a detail-oriented and proactive Property Management Assistant to support the Property Manager in the daily operations, maintenance, and administration of company properties and communities. The role involves coordinating with homeowners, contractors, service providers, and internal teams to ensure properties are well-maintained, concerns are addressed promptly, and community standards are upheld.

Key Responsibilities

• Assist in maintaining the cleanliness, orderliness, safety, and functionality of properties, facilities, and common areas.

• Conduct regular site inspections and identify maintenance, repair, and operational concerns.

• Assist with site visits, punch listing, unit inspections, and property turnovers.

• Monitor the condition of facilities, utilities, and common areas, including clubhouse operations and utility consumption.

• Receive, document, and coordinate the resolution of homeowners' concerns, warranty issues, maintenance requests, and community complaints.

• Coordinate with Engineering and other departments for property assessments, repairs, and corrective actions.

• Communicate community policies, procedures, announcements, and important information to homeowners and residents.

• Assist in implementing community regulations, including car sticker/pass systems and other site policies.

• Support the organization, formation, and election of Homeowners Associations (HOAs).

• Coordinate with contractors, suppliers, and service providers for maintenance, repairs, and other property-related requirements.

• Monitor the performance and compliance of site service providers, including security personnel, gardeners, housekeeping staff, and contractors.

• Follow up on outstanding repairs, maintenance concerns, and service requests to ensure timely completion.

• Prepare and maintain property-related reports, including incident, accomplishment, repair request, and inspection reports.

• Assist in preparing requisitions for supplies, equipment, tools, and other materials needed for site operations.

• Maintain accurate records of homeowner concerns, repairs, inspections, and property-related activities.

• Validate and monitor Daily Time Records (DTRs) of site personnel and coordinate discrepancies with concerned parties.

• Monitor the operational condition of CCTV systems and coordinate repairs or technical concerns.

• Assist in security-related matters and ensure proper implementation of site security protocols.

• Monitor compliance with established community and property standards.

• Perform other duties as assigned by the Property Manager.

Qualifications

• Bachelor's degree in Property Management, Business Administration, Real Estate Management, or a related field is preferred.

• At least 1–2 years of experience in property management, site administration, real estate operations, facilities management, or a related field.

• Experience in residential property or community management is an advantage.

• Strong coordination, organizational, and problem-solving skills.

• Excellent communication and interpersonal skills.

• Customer service-oriented, with the ability to handle homeowner concerns professionally.

• Basic knowledge of property maintenance, facilities, and site operations.

• Good documentation and report-writing skills.

• Proficient in Microsoft Office applications, particularly Word and Excel.

• Ability to work independently, manage multiple priorities, and follow through on assigned tasks.

• Willingness to conduct regular site visits and work in a field-based environment.

Additional Qualifications (Highly Preferred)

• Can drive and possesses a valid driver's license, preferably with the ability to operate a motorcycle.

• Willing to work flexible hours, including occasional weekends or holidays when site operations require.

• Willing to travel between company properties and project sites.

• Must be based in or near Antipolo or Binangonan, Rizal.